Position Summary:

• Provides a broad range of executive-level administrative support to the Department Chair, including oversight and coordination with research-dedicated Cancer Center administrative support staff.
• Exercises independent judgement to resolve incoming requests, inquiries, and issues on behalf of the Chair, to resolve or escalate as needed.
• Develops, implements, and maintains administrative systems, processes, and standard operating procedures to improve efficiency and effectiveness across the department. Communicates and trains administrative staff on new processes, as appropriate. Maintains comprehensive knowledge of university and departmental policies and procedures to ensure compliance and effective administrative support.
• Responsible for departmental deadlines, deliverables, and key initiatives, monitors and tracks proactively to ensure timely completion.
• Maintains confidential files and records, ensuring accuracy, organization, and compliance with institutional and regulatory requirements.
• Manages the Chair's calendar and coordinates internal and external meetings, including scheduling, reminders, agendas, and meeting logistics as needed. Prepares and manages correspondence, meeting minutes, reports, charts, and presentations.
• Manages faculty travel and conference arrangements, including travel authorizations, advances, expense reporting, and detailed itineraries with all necessary contact and logistical information. Tracks reimbursement status to ensure timely processing of payments.
• Responsible for the coordination of academic and clinical schedules utilizing Aria, Outlook and EHR. Ability to build/block schedules in Aria/EPIC as necessary.
• Collaborates with the Chair and Department Director to edit and format key documents such as letters, PowerPoint presentations, departmental communications, and website content.
• Assists in planning and implementing special projects for the Department Chair and other senior leaders, including marketing and media initiatives, recruitment activities, and other departmental priorities.

Minimum Education and Experience:

• Bachelor's degree in Business Administration, Healthcare Administration, or a related field, plus four (4) years of progressively responsible administrative experience in an academic, healthcare, or large, complex organizational environment.
• Equivalent education, experience, and/or training may be substituted for the degree requirements.

City: New Brunswick

State: NJ

Physical Demands and Work Environment:

• Standing, sitting, walking, talking and hearing. 
• No special vision requirements. 
• Lifting up to 25 lbs.

• Office environment. Moderate noise.

Posting Number: 26ST0931

About Rutgers University

Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.

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