• Job Type: Officer of Administration
• Regular/Temporary: Temporary
• End Date if Temporary: Up to 1 year
• Hours Per Week: 5
• Salary Range: $38.65 - $38.65 per hour

Position Summary

The Variable Hours Officer will provide research coordination support for multiple clinical research projects related to Heart Failure. The primary focus of this role is to assist with the coordination of studies rather than independently managing clinical trials. The position involves coordinating various clinical research projects, such as registries, retrospective data reviews, long-term follow-up studies, and other non-interventional studies.

Responsibilities

Clinical Research Responsibilities:

• Screen participants for study eligibility and accurately enroll them in various databases.
• Perform simple study procedures with accuracy.
• Understand the structure of study protocols and interpret study requirements to ensure compliance.
• Follow proper documentation techniques as outlined in the ICH-GCP guidelines.
• Process subject reimbursement using pcards.
• Retrieve and utilize information from electronic medical records (EMR) and databases/CTMS/EDC.
• Maintain essential regulatory documents as required.
• Assist the research coordinator in the conduct of Site Initiation Visits (SIV) and attend monitor visits and audits.

Data Coordination Responsibilities:

• Collect basic demographic information during study visits.
• Enter data into forms (CRFs) on paper, databases, or electronic data capture systems (EDCs).
• Assist in collecting external medical records and radiology CDs as assigned.
• Administer minimal risk consents independently or complex consents under supervision.
• Conduct surveys and questionnaires.
• Verify the accuracy of own work and resolve simple queries.
• Perform concomitant medications abstraction.
• Build patient research study charts.
• Assist in quality control efforts, such as reviewing consents for signatures.

Regulatory Coordination Responsibilities:

• Collaborate with regulatory support to collect essential documents and maintain the regulatory binder (e.g., CVs, MD licenses, lab certifications, IRB rosters, lab norms).
• Assist with adverse events (AEs) and serious adverse events (SAEs).
• Follow proper documentation techniques as outlined in the ICH-GCP guidelines.

Administrative Responsibilities:

• Demonstrate an understanding of the clinical research objectives associated with the program.
• Communicate with study participants by sending study correspondence via mail or email.
• Schedule subjects for research visits and follow-up appointments.
• Monitor study calendar for completion of study procedures.
• Manage study supply inventory.

Utilize documents and systems to track recruitment and retention of participants.

• Work with regulatory support to maintain the regulatory binder.

Training:

• Gain appropriate training and knowledge of electronic medical records (EMR), clinical trial management systems (CTMS), electronic data capture (EDC), databases, and other relevant systems.
• Willingly learn and utilize available technology and systems to fulfill job requirements.
• Understand the disease process associated with the program.
• Attend and actively participate in all assigned training classes.

Perform other responsibilities as assigned.

Minimum Qualifications

• Bachelor's degree in Health Science or equivalent in education, training and experience.
• Familiarity with medical terminology.
• Ability to communicate effectively with staff and faculty members at all levels.      

Preferred Qualifications

• At least two years of related experience.
• Knowledge of university policies and procedures.
• Previous experience working in a large and complex healthcare setting.

Other Requirements

• Participation in the medical surveillance program:
  • Contact with patients and/or human research subjects                                                       
• Successful completion of applicable compliance and systems training requirements

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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