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Details
Posted: 03-Jun-26
Location: Buffalo, New York
Internal Number: 7203901
Administrative Assistant, Pharmacy
Position Information
Position Title: Administrative Assistant, Pharmacy
Department: Pharmacy
Posting Link: https://www.ubjobs.buffalo.edu/postings/62745
Job Type: Varies
Posting Detail Information
Position Summary
The UB School of Pharmacy and Pharmaceutical Sciences is looking for a highly organized and detail-oriented Administrative Assistant to manage the operational and administrative aspects of our pharmacy practice research program. This role plays an important part in ensuring successful program implementation across different studies, supporting program leadership, and fostering strong partnership with key stakeholders. The Administrative Assistant will work closely with faculty investigators and research staff to coordinate grant administration, regulatory compliance, and day-to-day operations across a portfolio of studies.
Job Duties:
- Coordinate daily operations of pharmacy research programs and keep projects on track
- Serve as the liaison between research leadership team, pharmacies, and key partners
- Organize and facilitate regular program meetings including preparing and distributing agendas, taking minutes, and providing progress updates.
- Oversee IRB documentation, track program activities, and ensure quality and compliance
- Produce professional written communication including reports, summaries and program materials for internal and external audiences.
- Help manage budget, track expenditures, and support reporting to funders.
Learn more:
- Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
- Being a part of the University at Buffalo community.
As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicants race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.
Minimum Qualifications
- 3 or more years of progressively responsible office experience or Associate degree with 1 year experience
- An equivalent combination of education and experience will be considered
Preferred Qualifications
Bachelors or Masters degree in relevant field such as public health. Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines. Experience with research or community-based programs.
Physical Demands
Salary Range
$50,000 - $55,000 at 1.00 FTE
Special Instructions Summary
Is a background check required for this posting?
Yes
Contact Information
Contact's Name: David Jacobs
Contact's Pronouns:
Contact's Title: Associate Professor
Contact's Email: dmjacobs@buffalo.edu
Contact's Phone: 716-829-2134
Posting Dates
Posted: 06/02/2026
Deadline for Applicants: Open Until Filled
Date to be filled:
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The University at Buffalo is a premier, research-intensive public university, and is a New York State flagship university. UB's 30,000 students pursue their academic interests through more than 500 undergraduate, graduate and professional degree programs. UB offers 16 Division I intercollegiate sports that compete at the highest level of competition in the NCAA. Founded in 1846, the University at Buffalo is the largest and most comprehensive university in the State University of New York system (SUNY), and is a member of the Association of American Universities, which is composed of America's leading research universities. UB is consistently recognized as one of the world’s most exceptional, most affordable universities.
Visit our website, https://buffalo.edu, to learn more about the University at Buffalo.
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.
https://careers.chpa.org/jobs/22322210/administrative-assistant-pharmacy
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