• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule: M-F (9AM-5PM)
• Building:
• Salary Range: $66,300-$75,000

Position Summary

Responsibilities

Clinical Operations & Strategic Coordination

• Oversee operational management of outpatient and surgical scheduling, optimizing provider templates to improve access, capacity utilization, and revenue capture.
• Independently resolve complex scheduling conflicts, patient access barriers, and workflow disruptions.
• Monitor preoperative clearance compliance and intervene proactively to prevent surgical cancellations and associated revenue loss.
• Analyze clinic volume, referral trends, and scheduling metrics to recommend operational improvements to divisional leadership.
• Develop and implement process improvements to enhance patient flow and regulatory compliance.

Financial & Regulatory Oversight

• Evaluate referral requirements, prior authorizations, and insurance coverage to mitigate financial risk and reduce claim denials.
• Collaborate with revenue cycle and billing teams to resolve reimbursement discrepancies.
• Monitor compliance with institutional, Joint Commission, and payer requirements.
• Maintain oversight of documentation transmission to ensure regulatory and accreditation compliance.

Academic & Faculty Support

• Manage and strategically prioritize the Breast Surgeon academic and clinical calendar, balancing institutional, research, and educational commitments.
• Coordinate faculty meetings, research initiatives, and educational programming.
• Prepare briefing materials, reports, and communications for institutional leadership and external stakeholders.

Fellowship & Graduate Medical Education Administration

• Serve as primary administrative lead for the Breast Surgery Fellowship Program.
• Oversee ERAS and Thalamus recruitment processes, ensuring compliance with ACGME requirements.
• Maintain MedHub documentation, accreditation files, milestone tracking, and reporting deadlines.
• Coordinate recruitment events, interviews, onboarding, and program evaluations.
• Serve as liaison between fellows, faculty, GME Office, and institutional leadership.

Leadership & Supervision

• Provides independent oversight of cross-coverage support across administrative functions, proactively adapting to operational demands.
• Represent the Division in cross-functional institutional meetings and committees.

Minimum Qualifications

• Bachelor's Degree or equivalent of education and experience.

Preferred Qualifications

• Two years of related experience.

Other Requirements

• Excellent written and oral communication skills.
• Excellent organizational skills and the ability to prioritize multiple tasks, projects and assignments.
• Exceptional attention to detail and accuracy.
• Experience in specific hospital systems (NYP Portal).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Must be able to successfully complete systems training requirements.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

About Columbia University

Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.

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