University of California Irvine

Fellowship Coordinator


Updated: Sep 1, 2021
Location: UC Irvine Campus
Job Type:
Department: Pathology

Job Opening ID: 22977

Reports To: Administrative Supervisor II

Working Title: Fellowship Coordinator

Department: Pathology

Bargaining Unit: 99

FLSA: Non-Exempt

Payroll Job Code: 004390

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

The Department of Pathology & Laboratory Medicine at UC Irvine Health School of Medicine is dedicated to the diagnosis and understanding of human diseases through biomedical and clinical research. The department's residency and fellowship programs are located at UC Irvine Medical Center.

Under the general supervision of the MSO the Fellowship Coordinator for the Pathology & Laboratory Medicine department will be responsible for the fellowship duties for both ACGME and non-ACGME Fellowship Programs. Duties include: manage onboarding process for incoming fellows; coordinate orientation for incoming fellows; coordinate fellowship interviews for the department; provide administrative support for site visits; attend all GME and Internal Pathology coordinator meetings; attend fellowship workshops and conferences; work with Program Director, Assistant Program Director and Resident Coordinator to ensure all ACGME, ABIM, ABPath and GME online surveys are completed in a timely manner; coordinate graduation and fellowship retreat; coordinate all reimbursements for fellows. Candidate ability to meet deadlines and follow through on multiple tasks simultaneously with careful attention to detail and with minimal supervision. Demonstrated ability to work in a fast-paced environment and to shift priorities to meet deadlines. Ability to organize and analyze information and material, identify omissions and duplications and make appropriate corrections. Interpersonal skills to effectively develop and maintain cooperative working relationships with faculty, administrators, staff, and students. Must have excellent oral and written communication skills to obtain and convey information clearly, concisely, and accurately. Ability to maintain confidentiality and discretion regarding sensitive materials and issues. Knowledge in Microsoft Office Suite and New Innovations. Experience working as a coordinator of an ACGME-accredited fellowship program. Knowledge of ACGME & GME guidelines, policies and procedures.

Compensation Range:

$23.47 - $34.24

Department Website:

http://www.pathology.uci.edu/

Required:

3 to 5 years' experience.

Bachelor's degree in related area and / or equivalent experience / training.

Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry. Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program. Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner. Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners. Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision.

Preferred:

Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues. Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.

Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.



To apply, visit https://careersucirvine.ttcportals.com/jobs/7405477-fellowship-coordinator





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