Reporting to the Practice Plan Director / Site Administrator-CDNYPI and working closely with Practice Directors, the Project / Practice Coordinator provides administrative support to assist with the day-to-day operational activities and various projects in the department.
Provides comprehensive support for senior leadership; prioritizes and organizes essential tasks and streamline operational activities to the appropriate personnel;
Organizes and manages very busy Outlook calendar and extensive contact list;
Prepares and develops agendas and presentations for meetings to support practice operations; coordinates meetings with key stakeholders;
Supports both Medical Director& Director of Operations for all project related activities;
Gathers data to support new business plans; ability to structure and present strategic direction;
Prepares and reviews monthly reports including referrals, wait time and no show metrics;
Reviews spreadsheets related to billing and collections; interfaces with billing team to effectively manage revenue cycle initiatives;
Coordinates content for site meetings with vendors and regulatory and accrediting agencies;
Prepares and works with confidential correspondence and develop presentations as needed;
Coordinates various administrative projects for Radiology practices across all outpatient sites;
Maintains all regulatory and practice operations materials in an organized manner for easy and streamlined access. Develops electronic filing and databases;
Monitors and tracks all regulatory licenses for multiple site, working with physics to ensure all necessary documentation is updated. Reviews materials for completeness;
Undertakes special projects such as Epic or access activities such as revamping phone tree;
Scans and organizes all faculty and staff into database; notifies staff about expiring credentials; monitors all continuing education requirements for clinical team; ensures all information is current;
Responsible for SharePoint ??? Policies and Procedures; inputs all policies/protocols for all departments; assists with editing/updating policies/reminders for review date;
Schedules events and meetings for outside venders as well as various internal individuals and groups (in services, lunch and learn);
Assists in facility projects with operational moves to set up new workflows and operations;
Tracks, calculates, and organizes statistics/data across sites; assists in reviewing outcomes of new initiatives and strategies;
Assists with the supervision of the non-clinical staff for evaluations and attendance;
Assists directors in other related duties as required and assigned.
Requires a Bachelor's degree or equivalent in education and experience, plus three (3) years of related experience. Master???s degree may substitute for some experience.
The ideal candidate will have at least one year of experience in a fast-paced office environment, with the ability to demonstrate initiative and a proactive approach to daily tasks.
This person MUST have superior attention to detail and well-developed written and oral communication skills.
Demonstrated flexibility and superb work ethic.
Work as a team player, maintain an excellent rapport with service departments, and follow procedures and guidelines set by Radiology.
Establish and maintain cooperative working relationships with other employees in Radiology to facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully.
Establish and maintain cooperative working relationships with vendors and other external institutions.
Responsible for assuring patient confidentiality and adhering to all HIPAA regulations.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 516248
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.