Location: West Hartford, CT Category: Staff Posted On: Fri May 28 2021 Job Description:
This position is responsible for the management of employee benefits programs offered by the University, and several payroll functions. The Payroll & Benefits Administrator handles all aspects of benefits administration; prepares all benefits-related communications; works closely with employees, brokers, administrators and carriers; and has primary responsibility for identifying and proposing enhancements to the University's employee benefits program. In addition, this individual performs several aspects of payroll administration for a 1,000-employee population; serving as the primary liaison between USJ and the external payroll service provider to ensure that all employees are paid in a timely and accurate manner.
Responsibilities (Include but are not limited to)
Administer all aspects of the University's employee benefits programs including enrollments, membership changes and terminations in accordance with University, provider and state and federal requirements.
Conduct benefits orientation meetings with new employees.
Meet with employees to provide information, answer questions and effectively explain benefit policies and procedures; respond to all employee inquiries regarding benefits and assist employees in resolving benefits problems.
Develop and maintain procedures to ensure that benefits enrollments, changes, and terminations are processed timely and accurately with carriers, administrators, and the Business Office / Payroll.
Enter employee benefits data to appropriate system/database, and maintain data in a current and accurate manner.
Manage annual renewal of all employee benefits programs in a manner which ensures quality and cost-effectiveness for both the University and its employees, and coordinate annual Benefits Open Enrollment process.
Process invoices for all benefits plans, ensuring accuracy of billing information and timeliness of payments.
Maintain all employee benefits records in a complete and accurate manner, in compliance with laws and regulations and confidentiality requirements.
Complete required IRS/DOL benefit filings including Form 5500.
Perform appropriate retirement plan testing including non-discrimination testing and tracking of maximum annual contributions.
Continually research and propose new / better benefits options.
Develop effective communications to employees regarding Benefits plans and changes; maintain benefit information and links on the University's website (external and internal).
Manage medical and non-medical leaves of absence, ensuring compliance with state and federal laws/statutes and University policies.
Develop effective relationships with colleagues in related functions (e.g., Business Office / Payroll) and representatives at employee benefits broker, various carriers and contractors to effectively manage benefits processes and resolve benefits problems.
Produce reports as requested by other departments and/or as needed for billing reconciliation, survey responses, legally mandated reporting, etc.
Maintain adequate, well-organized supplies of all Benefits materials (e.g., benefits information packages, Employee Policy Manuals), and respond to internal and external requests for such materials as appropriate.
Assist in general Human Resource functions.
Perform all aspects of payroll administration including primary liaison responsibilities with external payroll service provider.
Prepares, analyzes and transmits payroll data to the payroll service provider electronically.
Compiles payroll data and statistics for the calculation of payroll and to perform complex analysis.
Performs complex queries and researches and responds to complex inquiries related to payroll tax, benefits and payroll operations.
Assists with the processing of manual payroll checks.
Works collaboratively with Human Resources to update employee payroll information including new employee, change of status employees, and employee terminations.
Communicates with the University community and outside vendors regarding payroll operations.
Prepares and transmits employee retirement plan, H.S.A. contributions and union dues contributions.
Provide assistance as necessary for all internal and external audits related to payroll.
Monitors other employee benefit deductions.
Bachelors Degree, plus a minimum of two years Employee Benefits experience required. Equivalent experience may substitute for Bachelors Degree.
Solid working knowledge and practical application of benefit administration and regulatory compliance preferred; experience in higher education a plus.
Experience with ADP Workforce Now preferred
Ability to maintain confidentiality.
Excellent oral and written skills and ability to communicate comfortably with students, colleagues, and external constituents
Able to function independently while operating effectively within a team environment
Strong customer service orientation.
Outstanding organizational skills; ability to prioritize and handle several tasks simultaneously while ensuring accuracy and thoroughness in task/project accomplishment.
Self-motivated, able to take initiative and use sound judgment in day-to-day decision making.
Possess solid general computer skills, including ability to work in a Windows environment. Proficiency with MS Office Suite, Internet, and other programs as needed (e.g., mail merge, data base management). Familiarity with specific applications used by the University/Department a plus, including ADP.
Exhibits a high level of professionalism, leadership, creative problem solving, diplomacy and the ability to manage complex projects with minimal supervision
Professional, courteous demeanor and appearance; ability to work professionally with students, faculty, staff and administration and represent the University professionally to the public
Bilingual (English/Spanish or English/Portuguese) a plus.
Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment
Commitment to the mission of the University of Saint Joseph
Physical ability to perform the essential functions of the position, with or without reasonable accommodation.
Salary is commensurate with qualifications and experience.
The University of Saint Joseph is building a culturally diverse faculty & staff and strongly encourages applications from women and people of color.
The University of Saint Joseph, founded by the Sisters of Mercy in the Catholic tradition, provides a rigorous liberal arts and professional education for a diverse student population in an inclusive environment that encourages strong ethical values, personal integrity, and a sense of responsibility to the needs of society.At University of Saint Joseph, our mission statement profoundly resonates with our faculty and staff and serves as the foundation upon which our employment policy is built.We seek to attract, develop and retain individuals who are committed to our mission. We are committed to providing an environment where diverse talents, perspectives, experiences and contributions are recognized, and one that promotes the "growth of the whole person" with resources that enable employees to meet professional and personal life needs.