Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.
Department: Human Resource Services
Salary/Rate: $50,311 @ 1.0 FTE (This position may be subject to 20% furlough. $40,248.80 @ 20%))
FTE: 1.0 FTE (20% furlough)
Human Resource Services is responsible for developing, implementing, and administering a wide range of personnel programs within the guidelines provided by State and Federal regulations, University Shared Services Enterprise, and the University Administration. Human Resources supports institutional goals by providing consultation services to administrators, supervisors, and employees on employment, recruitment, classification and compensation, benefits, policies and procedures, and the fundamental application of collective bargaining agreements.
While working independently under general supervision and applying sound judgement in resolving complex program issues, this position reports to the Director of Human Resources and performs comprehensive analytical, administrative and technical support and consultation services in strategic partnering. The scope of work is comprehensive in nature and includes policy, regulatory, compliance, contractual, and procedural guidance and advisement in functional areas such as professional development, new employee orientation, compensation, classification, recruitment, performance evaluation, employment and labor relations. This position also serves as a resource and backup to other positions in Human Resource Services.
Minimum Classification Qualifications:
Equivalent to graduation from a four-year college or university and two years of progressively responsible experience in human resources or similar field. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Excellent facilitation skills, including large group facilitation. Demonstrated experience developing and delivering presentations and facilitating meetings concerning complex content
Bachelor's degree. Experience in human resources management. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Successful experience working in higher education, preferably in a collective bargaining environment. Working knowledge of web-based recruiting systems.
All Listed Duties:
The following examples of typical work activities are meant to illustrate the general range of work functions performed by the HR Generalist and are not meant to be all-inclusive or restrictive.
Serve as an authoritative campus resource and provide consultation, interpretation, and guidance to campus administrators and program managers on the student employment process.
Provide regular training opportunities to supervisors and student employees as it relates to the student recruitment and employment processes (i.e. identifying needs, writing a position description, reviewing applications, interviewing, selecting a qualified candidate, making an offer, onboarding and guiding on how to ensure an engaging employee experience).
Perform a comprehensive analysis of position attributes based on collected information (i.e. position description, conditions of employment, etc.), obtain clarification/additional information from supervisors/managers as needed and make final decision on compensation and employment actions.
Partner with the Career Connections Coordinator to ensure the posting/advertising of student jobs for equal opportunity and competitive hiring.
Administer the electronic student employee new hire paperwork onboarding process, accommodating with hardcopy forms where necessary.
Manage the background check program for student employees.
Ensure compliance with applicable employment laws, university policies, procedures, practices and handbook(s).
Perform data entry of all student employment actions to establish the personnel record. May supervise this entry if performed by others. Work together with the Payroll Department should discrepancies arise in setting up the pay and time and attendance record.
Participate in updates to HRIS (Banner) and digital Onboarding (PeopleAdmin) and timely research and troubleshoot issues.
Develop/maintain queries for periodic auditing of data integrity.
Manage the annual renewal of the student reappointment process.
In consultation with the Director of Human Resources, provide guidance to supervisors on how to coach, mentor and provide performance improvement to student employees.
Recommend and implement goals, objectives, and priorities to enhance the efficiency of the student employment process and onboarding experience.,
In partnership with the HR Recruitment/Classification/Compensation Manager to organize, facilitate and deliver monthly new employee orientation programs (first day, first week, first month and first quarter, etc.) and serve as a consultant to new employees. Gather candidate experience feedback from new hires and adjust the format of orientations accordingly.
Maintain a learning management system to record all learning activity; develop and track key performance measures for learning programs.
Assess the quality of engagement of employees through surveys and interviews. Create and/or edit tools, training materials, and resources to successfully build action plans based on survey results.
Design and deliver educational sessions/open forums for customers around HR processes, policies and expectations.
Design and provide specialized development programs for emerging leaders, managers and supervisors.
Where appropriate, facilitate a train the trainer program to enable units with similar functions/processes to utilize best practices and better collaboration with each other.
Create and/or edit tools, training materials, and resources to successfully build action plans based on current needs.
Recommend and implement goals, objectives, communication strategies and priorities to enhance the efficiency of training and development opportunities for employees,
Other Job Duties
Perform other job-related duties and special projects as assigned.
Provide general support for HR programs.
Attend training and maintain skill currency as appropriate to safely and effectively complete assignments.
Special Instructions to Applicants:
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.
Must be able to successfully pass a pre-employment background check.
Under the provisions of the Fair Labor Standards Act (FLSA): -Position classification defined as “exempt” are not subject overtime
The person holding this position is considered a
Internal Number: 8829
About Southern Oregon University
SOU provides career-focused, comprehensive educational experiences to over 6,200 students. Along with an emphasis on student success and intellectual growth, SOU is committed to diversity, inclusion and sustainability. Theoretical and experiential learning programs provide quality, innovative experiences for students. At SOU, students build strong community connections through internships, mentorships, field studies, capstone projects, volunteer opportunities and civic engagement.