The Procurement Contract Manager position will support a broad range of purchasing and vendor contracting for Procurement, as well as other departments and schools on campus. They will draft and negotiate commercial contracts to achieve agreement between parties, as well as educate faculty and staff in understanding contract terms and conditions, statutory and regulatory issues affecting University contracts, and related policies and procedures.
This position will help ensure development of consistent contracts and amendments, help interpret and enforce contract requirements, participate in negotiations when necessary, and provide input into the development of specific standards for bidding, contracting, and contract management.
This position is within Procurement and Payment Services, which is part of Financial Operations, and will initially report directly to the Executive Director. All functions listed below are performed with a high degree of independence and must be performed with professionalism and integrity. This position must maintain a close working relationship with the Office of General Counsel, Risk Management, other departments and schools, and all units within Procurement and Payment Services.
Develop and maintain templates for use by Procurement and Payment Services, standard PO terms and conditions, and template agreements and riders for use by departments and schools on campus.
Support Procurement by assisting with negotiations on proposed changes to standard Northwestern terms and conditions. Engage OGC when appropriate. Prepare for signature.
Review draft agreements submitted by departments and schools on campus when necessary. Engage OGC when appropriate. Prepare for signature.
Develop, implement, and maintain procedures for contract management and administration in compliance with university policy.
Keep current on all University rules and regulations, including Procurement policies and any federal requirements that may impact the University. Perform research and related work as required and assigned.
Provide guidance on contract review and signature authority process to Procurement and other internal stakeholders, including training to new employees and other key University members in contracting best practices and procedures.
Five (5) years of professional experience in commercial contract drafting, negotiation and administration with demonstrated understanding of contract terms and conditions, particularly in purchasing and vendor contracts; understanding of performance measures; and contract administration.
Knowledge of the principles and practices of the purchasing process, contract administration, strategic sourcing, negotiating, and purchasing systems.
Proven record of effective relationship building with internal and external stakeholders.
Demonstrated ability to work closely with diverse groups within and outside of a procurement organization and clearly communicate with multiple stakeholders / organizations within a large institution to facilitate an efficient contracting process, including describing basic contract terms and risks to business partners and decision-makers.
Ability to prioritize workload and meet deadlines in a busy environment with competing priorities.
Minimum Competencies: (Skills, knowledge, and abilities.)
Substantial experience drafting and negotiating procurement related legal agreements.
Demonstrated understanding and working knowledge of legal and contract terms.
Legal experience in reviewing contract terms and conditions.
Working knowledge of contract law.
Exceptional negotiation skills.
Exceptional time management and organizational skills.
Excellent oral and written communication skills, as well as presentation skills.
Strong analytical skills with close attention to detail.
Advanced skills using Microsoft Office products.
Demonstrate high degree of integrity and good judgment.
Ability to handle multiple tasks and priorities.
Ability to work with a high degree of independence.
Ability to communicate effectively with faculty, staff, vendors, and the general public.
Since the position will be interacting with departments/schools and vendors, candidate needs to demonstrate respectful and professional demeanor.
Master’s Degree or Law degree (JD) or Paralegal preferred.
Professional experience at a higher education institution.
Preferred Competencies: (Skills, knowledge, and abilities)
Exhibit continual improvement as a contracting professional by attending relevant training courses and seminars/conferences.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 40542
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.