Department: Buffett Inst Global Affairs Salary/Grade: EXS/5
Reporting to the Associate Director for Research at the Northwestern Roberta Buffett Institute for Global Affairs, the Program Coordinator provides management for an education, research &/or operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions.
The Northwestern Buffett Research team supports faculty and student engagement in interdisciplinary international research and scholarly activities. In partnership with the Associate Director for Research, the Research Program Coordinator helps to design, implement, and evaluate Research programming, from campus idea incubation and research-oriented events to small grants programs and longer-term interdisciplinary research groups. This position coordinates and assesses existing activities and contributes to team efforts to build out and strengthen the broader Northwestern Buffett research community.
Manages day to day operations.
Manages design and development of program databases; compiles & analyzes data; prepares reports.
Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.
Budget & Financial
Participates in budget preparation.
Maintains budget & associated analysis & reports.
Acts as a liaison to Business team to process payments and honorariums
Communications & Outreach
Reviews market trends to recommend future plans to increase revenue, participation, engagement, etc.
Acts as a liaison to Communications team to ensure that programs are appropriately marketed and advertised
Draft and distribute communications to program participants
Prepares & compiles correspondence with program participants and program speakers
Observes program sessions and interacts with participants for purpose of gaining consumer insight, growing and strengthening program knowledge, and optimizing client satisfaction.
Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, etc.
Analyzes evaluation data from instructors, students, participants, etc. to assist in program/project development and updates.
Implements corrective actions required as a result of surveys or other indicators.
Coordinates programming, educational, student, alumni, workshops, meetings, etc. including speakers, agendas, etc.
Develops plans and arranges meetings, workshops, events, etc. designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments, and technology are arranged and completed in an appropriate and timely manner.
Grants & Contracts
Partners with NU development office and grant manager to identify and seek program funding.
Works closely with faculty to encourage and help undergraduate students arrange research.
Prepares proposals; provides administrative guidance for grant preparations including budgets and justifications.
Identifies grant funding
Manages program/project curriculum, seminars, presentations, workshops, learning experiences, chat rooms, websites, social networking, etc. based on goals/objectives.
Identifies & obtains external expertise as needed and works with content experts for current and new programs.
Reviews programs/projects to increase efficiencies to support growth.
Manages speaker selection, communication, and topic development.
Ensures compliance with all necessary organizations.
Administers & maintains existing strategic plans.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
1-year program/project administration or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Highly organized, adept in managing multiple projects with different timelines concurrently
Able to set and meet deadlines
Agile and flexible – should be open to change, able to shift gears and adapt quickly
Solid communication skills, both written and oral
Preferred Competencies: (Skills, knowledge, and abilities)
Events or program planning experience, particularly in higher education setting
Knowledge of and experience with program evaluation and assessment
Background or interest in international affairs, global studies, etc.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 40501
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.