TH Instructional Support Assistant - Radiology Medical Physics - 2100949
At Stony Brook Medicine the TH Instructional Support Assistant - Radiology Medical Physics position is to provide administrative support to the Radiology Medical Physics group and provide backup administrative support to Radiology Administration as needed. The duties and responsibilities will include but not limited to maintaining and tracking inspection records, attending Radiation safety and MRI Safety meetings and record minutes of those meetings, schedule meetings, and monitor and respond to all correspondences coming into the section and department.
Duties of a TH Instructional Support Assistant - Radiology Medical Physics may include the following but are not limited to:
Responsible for clerical and administrative needs of Department of Radiology Medical Physics section, and when needed Radiology Administration, to include but not limited to typing of correspondence (utilizing various software programs, including Microsoft Word, Excel, and Power Point), schedule meetings and maintain section calendar, maintain section files, answer telephone & direct calls appropriately, process travel voucher for reimbursement.
Monitor all preventive maintenance and Service Tickets on all Imaging equipment for various departments in the organization.
Maintain all records in the Medical Physics Department to include but not limited to:
Maintain records of preventive maintenance due dates and alert and advise Physicists and Radiology Administration when PM"s are due or past due.
Maintain Clinical Medical Physics Section regulatory documents. This includes records of accreditation by the ACR, ICANL, and other accrediting bodies.
Coordinate & maintain all regulatory records for Nuclear Medicine Section.
Responsible for clerical needs that pertain to radiation safety regulatory requirements and responsibilities (e.g., DOH, JCAHO, ACR).
Schedule and record minutes of Hospital Radiation Safety Committee and MRI Safety Committee meetings
Monitor Physics testing of imaging equipment, and maintain a schedule of when testing is due to meet manufactures specifications and Joint Commission and DOH requirements.
On a monthly basis, obtain and process all documentation pertaining to Nuclear Medicine I-131 patients in order to meet regulatory requirements. Audit information and submit to appropriate committees.
Coordinate and schedule the Physicists testing with the various sections and departments as needed.
Distribute to Radiology Administration, vendors and section supervisors reports provided by physicists when testing results indicate that corrective action is, needed for equipment.
Maintain instrument calibration due dates and arrange for calibrations when they are due.
Procurement of office supplies and other supplies as needed for the section and other sections of the Radiology Department as needed and requested.
Manage and exchange personnel dosimeters for the Radiology Department in cooperation with Radiation Safety. Coordinate & maintain documentation for personnel dosimeters.
Perform duties related to scheduling clinical research exams; assist to the Physicists, Radiologists, and others with coordination of Hospital based clinical research as needed.
Coordinate & maintain documentation for Brachytherapy Cases (I-131).
Coordinate and maintain documentation related to CAMPEP accreditation.
Attend and complete all required annual corporate training.
Other duties as assigned.
Associate Degree or, in lieu of a degree, at least 3 years of Radiology Administrative or Technical experience with knowledge of radiation safety and regulatory guidelines and experience in the Radiology Department or a department that employs radiation for procedures and/or exams
Proficient in typing correspondence and utilizing various software programs such as, Microsoft Word, Excel, and Power Point
Excellent verbal and written communication skills
1 or more year of Radiology and/or Radiation experience
Critical thinking skills
Special Notes : Resume/CV and cover letter should be included with the online application.
Posting Overview : This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.
Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions maybe subject to changes in pass days and shifts as necessary.
This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Prior to start date, the selected candidate must meet the following requirements:
Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
Complete electronic reference check with a minimum of three (3) professional references.
Successfully complete a 5 panel drug screen*
Successfully complete a Background Check investigation.
Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
*The hiring department will be responsible for any fee incurred for examination .
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.
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Official Job Title: TH Instructional Support Assistant
Job Field: Radiology
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Med Physics/Radiology-Stony Brook University Hospital
Schedule: Full-time Shift: Day Shift Shift Hours: 8:00 AM - 4:30 PM Pass Days: Sat, Sun
Posting Start Date: Mar 29, 2021
Posting End Date: Jun 28, 2021, 3:59:00 AM
Salary: $44,000 to $54,000 based on experience and education plus applicable location pay
Salary Grade: SL1
Internal Number: 2100949
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.