Systems Manager for Student Academic Records Middlebury College
Posting Number: S01534
Systems Manager for Student Academic Records
Looking for greener pastures? Consider Middlebury College!
The Office of the Registrar at Middlebury is in search of an experienced academic records professional with advanced data management skills to join our team. If you enjoy data management projects and you are ready for the professional autonomy to develop efficient systems for data maintenance, Middlebury College could be the place for you.
The Systems Manager for Student Academic Records is the lead data administrator responsible for providing access to and sustaining the integrity of student academic data in support of critical operations and regulatory requirements for the Institution, the Office of the Registrar, and academic departments. Serving as the department's lead technical and reporting analyst, the successful candidate will develop data queries and reports to support ad-hoc and long-term departmental and operational needs.
Recipient of the 2021 Governor's Excellence in Worksite Wellness award, Middlebury College offers competitive salary and benefits including an emphasis on wellbeing and work-life balance. We invite interested candidates to and explore all that Middlebury College has to offer. The full job description is available on our website: (https://middlebury.peopleadmin.com/postings/22972).
Middlebury is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. Middlebury also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion.
Essential Functions: Offer is contingent upon successful completion of a criminal background check.
Serves as leading student academic records data expert for the Institution. Develops systems, protocols, and reports to ensure integrity of student academic records data in student information system of record.
Designs, implements, and maintains DegreeWorks degree audit software by establishing and executing implementation strategies, scribing requirements, testing, and performing timely upgrades as needed. Ensures accuracy and adherence to academic policy to sustain institutional retention and graduation outcomes. Collaborates with academic department chairs and Schools directors and staff to translate major and degree requirements and orient all in the use of the tool. Establishes processes for maintaining requirements as changes are approved on an annual basis and oversees maintenance processes.
Provides access to student academic records data through queries and reporting from student information systems. Monitors, assigns, and approves direct access to data and reports as appropriate by functional role and in accordance with federal regulations (FERPA).
Executes accurate and timely submissions of enrollment and degree data to the National Student Clearinghouse for the College and the Schools. Complies with federal financial aid regulations for enrollment reporting and stays informed of all changes to ensure enrollment data is transmitted in accordance with regulations for continued eligibility for federal aid programs. Troubleshoots data issues as they arise in transit to and within the National Student Clearinghouse database. Establishes and oversees data entry procedures for student status changes that are in compliance with federal regulations and institutional standards.
Manages technology projects related to student academic records functions. Serves as liaison between the Office of the Registrar and IT and represents the Office of the Registrar at related meetings.
Designs and implements test plans for student information systems upgrades. Manages all testing within Registrars Office specifically, and with IT and other student records offices, generally. Identifies new functionality and assesses its impact and potential for improved business operations and/or user experience across user groups. Troubleshoots issues that arise from testing and coordinates solutions with IT in a way that is minimally disruptive and ensures continuous functionality of critical business systems and processes.
Participates in projects on campus-wide business process improvement initiatives
General Responsibilities: Early morning, evening, and weekend work required during peak times and for systems upgrades. Participates in seasonal office activities and projects as needed, and performs other duties as assigned
Qualifications Education: Bachelor degree required. Masters or post graduate degree or equivalent work experience preferred.
Knowledge, Skills and Abilities: Banner and information systems expertise essential. Experience with DegreeWorks, SQL, HTML, and report writing highly desired. Prior query writing experience highly desired. Must be proficient with database reporting programs, especially Power BI. Excellent written and verbal communication skills required. Demonstrated collaborative and teaching skills required. Demonstrated ability to organize time, information, and widely disparate priorities and complex issues so as to accomplish multiple, on-going and unrelated time critical tasks required. Ability to articulate strategies and implement policies required. Facility with databases, spreadsheets and word processing required. Proven project management experience highly desired.
Experience: 10 or more years of experience in higher education, preferably in a Registrars Office, required; including 7 or more years of direct experience using and maintaining complex information systems required (Banner Student and DegreeWorks expertise strongly desired).
Middlebury is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, Middlebury recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. Middlebury also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.
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From its proud history spanning more than two centuries, Middlebury College has emerged as one of a handful of the most highly regarded liberal arts colleges. Middlebury is unique among these schools in being a classic liberal arts college that also offers graduate and specialized programs operating around the world.