Human Resources Generalist II: HRIS Data & Comp...
About Mount Saint Mary's University:
Mount Saint Mary's is the only women's university in Los Angeles and one of the most diverse in the nation. The University is known nationally for its research on gender equity, its innovative health and science programs, and its commitment to community service. As a leading liberal arts institution, Mount Saint Mary's provides year-round, flexible and online programs at the undergraduate and graduate level. Weekend, evening and graduate programs are offered to both women and men. Mount alums are engaged, active, global citizens who use their knowledge and skills to better themselves, their communities and the world. www.msmu.edu
Mount Saint Mary's University is an equal opportunity employer. The University is thoroughly committed both to providing equal employment opportunities for all job applicants and employees, and to providing a work environment that is free from harassment, discrimination and retaliation. We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
Applicants must be able to provide proof of eligibility to work in the United States. The University will not assist applicants with any visa matters. A background check will be required.
The HR Generalist II: HRIS Data and Compensation Manager oversees the University's Human Resources Information System (HRIS) and serves as the central information resource for all employee records specializing in employee data, compensation and technology. This position serves as a subject-matter expert on technical workflows, data processing and other types of records management (both electronic and paper-based). This position is responsible for efficient and accurate data collection and maintenance; generates regular and special reports from the HRIS database and other HR related systems; and oversees the overall data files and tables inclusive of classification and compensation analysis process. The HRIS Data and Compensation Manager develops and produces general and custom reports, and is responsible for annual employment-related surveys and compliance reporting for the University. Additionally, the HRIS Data and Compensation Manager makes recommendations in HRIS methods or procedures to increase efficiency and plays a key role in implementing Human Resources strategic initiatives, goals and objectives tied to data, compensation, technology and compliance. This position reports directly to the Director for Human Resources.
Duties and Responsibilities:
HRIS Duties and Responsibilities:
1.Maintains an HRIS database, paper-based Human Resources records, and confidential employee files. Monitors overall data integrity and the department's records retention schedule. Performs data and records cleaning where necessary. Ensures completeness of data and records. Follows up to obtain missing or additional data. Tests, troubleshoots and monitors database integrity and resolves problems as needed. 2.Works with the IT department and University partners to refine the HRIS database, electronic records and record-keeping systems, and online processes. Anticipates and accommodates future technical and programmatic needs for human resources-related reports and data collection. Performs database enhancements as appropriate. 3.Produces standard and ad-hoc reports for supervisor, other human resources personnel and University partners related to metrics, compensation, compliance and other data needs. Modifies data fields, technical programming, or coding to meet user reporting needs as appropriate. 4.Designs data structures to accommodate testing environments, storage of historical data, regulatory compliance and easy accessibility to other users within Human Resources. 5.Provides set up and configuration of security roles, data tables and workflows for HRIS systems. 6.Conducts in-house training for human resources personnel and other staff as needed. Provides guidance regarding online operations, work systems, and procedures. Develops written procedure manuals to supplement training. 7.Processes Employee Status Forms for all employee-related changes; including but not limited to new hires, separations, promotions, classification changes. 8.Processes EDD notices and other document requests related to employee records in partnership with the Payroll Department and the Benefits Lead.
Compensation Duties and Responsibilities:
9.Administers Compensation Programs: Administer pay programs on behalf of the University inclusive of wages and compensation, benefits packages, incentives, and stipends/bonuses. Administering these programs requires input from multiple sources, including market research, internal and external surveys, and performance evaluations. 10.Evaluates University Compliance: Responsible for ensuring University compliance tied to specific state and federal pay regulations the University must follow. 11. Conducts Job Performance Reviews: To properly administer pay programs, knowledge of all relevant information related to employee performance is required. To acquire this information, this position will conduct performance reviews and/or consult with the Director of Human Resources to accomplish. 12. Researches and Gathers Data: Reliance on various data sets to inform actions and decisions is important. Compiling this data means consultation and research of multiple sources, including current wage trends, compensation surveys, and job market data. All this information must be meticulously organized and collated for reference and support documentation. 13. Create Operational Reports: MSMU relies on this position to produce detailed reports on everything from job performance to current market pricing. The creation of these reports requires collecting and collating data, analyzing that data for pertinent information, and creating an actionable report based on that information. 14.Maintains and audits FLSA classification system and staff compensation system, and establishes and updates internal guides for both. 15. Works with compensation specialists, vendors, external agencies to ensure efficacy and alignment with market of the University's compensation grades and guidelines. 16. Ability to perform basic job slotting, position and market analysis to audit and update compensation guidelines and provide recommendations to improve and avoid any exposures tied to individual positions, job functions/roles.
Additional Duties and Responsibilities:
17.Maintains and modifies the Human Resources myMSMU website including content, graphical and multimedia displays and communications. Gathers feedback for website improvement and enhancement. Tests, maintains and ensures functionality of links. Monitors website for consistency, cross-referencing and compliance with University standards for website content. 18.Screens, hires and trains temporary workers and/or student workers to help with data entry and maintenance of the department's database and/or other records. Evaluates performance and provides guidance and feedback as appropriate. Schedules and prioritizes workloads to ensure projects are completed according to plan. 19.Networks with professional counterparts inside and outside the University. Participates in professional associations to stay informed of new developments and technologies. Makes recommendations to management regarding technology changes based on developments in field and business needs. 20.Responsible for completing annual Human Resources reports and regulatory surveys. Develops productive working relationships across the University to accomplish successful data reports and surveys submission. 21.Responsible for system updates as related to Emergency Management and Business Continuity procedures. 22.Works with Director to track key metrics and to streamline compliance management through effective technology and systems utilization ensuring a single source for employee data. 23.Performs other related duties as assigned.
Data entry: the effectiveness of an HRIS depends on its data. Proven record of data system maintenance. Accuracy and time-management skills essential.
HR principles: Well-versed with HR principles and practices, including payroll laws and employee benefits specific to California and Higher Education (to better understand all of the functions of the HRIS).
HRIS expertise: Must have thorough knowledge of ADP/WFN and/or any related HRIS systems. Experienced with manipulating databases and writing code preferred.
Confidentiality: Ability to handle sensitive data, be trustworthy and professional, and maintaining confidentiality in all situations.
Customer service: As the go-to person when employees encounter bugs or have inquiries about the system, excellent/remarkable customer service skills are essential. Problem-solving and clear communication, are vital.
Basic knowledge or direct experience in relational database applications and/or database design. Strong understanding of database structures, theories, principles and practices. Sound knowledge of documentation procedures. Solid working knowledge of Human Resources principles, management and leadership principles, and training methodologies. Some experience with Web programming.
Proven knowledge of relevant federal, state and local laws and regulations.
Human resource management software (such as ADP Workforce Now, Banner/Datatel Colleague, Workday, Paycom, ClearCompany HRM, and Zoho People)
Database tools (such as SQL)
Microsoft Office (including Word, Excel, and PowerPoint)
Abilities and Skills:
Strong analytical and problem solving skills. Sound judgment.
Demonstrated ability to work independently and collaboratively.
Strong oral and written communications, technical planning, and organizational skills.
Demonstrated sound judgment, detail orientation, and analytical ability.
Excellent computer and technical skills.
Excellent interpersonal skills required.
Must have initiative, innovation, and ingenuity to solve problems and to suggest improved work techniques.
Openness to learning is essential to this role, as is precision with data.
Bachelor's degree required or combined experience/education as substitute for education.
PHR/SPHR certification preferred.
5-7 years' experience in Human Resources field with emphasis in HRIS, compensation, compliance, and training required.
Experience in higher education or non-profit environment preferred.
Work Location: Both Campus Locations: West Los Angeles (Chalon Campus) & Downtown Los Angeles (Doheny Campus)
Start Date: Immediately
Applications Deadline: Open until filled
The University is committed to recruiting and retaining a diverse student population and workforce as a reflection of our commitment to maintain the excellence of the University, and to offer our students richly varied disciplines, perspectives and ways of learning. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, the University does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. We encourage people of all backgrounds to apply to be a student or to work for the University.
Mount Saint Mary's University is an independent, Catholic, liberal arts university which provides a values-based undergraduate education for women, as well as innovative programs for professional men and women on two historic campuses in Los Angeles. The Mount is the only Catholic university primarily for women in the Western United States. It is also nationally recognized for its academic programs, its culturally diverse student body, and its focus on preparing the next generation of citizen leaders.