Overview

We are seeking a detail-oriented and proactive Inventory and Sales Order Coordinator to join our team. This role is responsible for managing day-to-day inventory transactions, maintaining accurate stock records through cycle counts, and supporting sales order processing and follow-up to ensure timely fulfillment and customer satisfaction.

Key Responsibilities

• Inventory Management
  • Perform daily inventory transactions including receipts, transfers, and adjustments.
  • Conduct regular cycle counts to ensure inventory accuracy and identify discrepancies.
  • Reconcile variances and maintain accurate stock levels in the system.
  • Coordinate with warehouse and purchasing teams to resolve inventory issues.
• Sales Order Processing
  • Enter and update sales orders accurately in the ERP system.
  • Monitor open orders to ensure timely fulfillment and shipping.
  • Follow up with production, shipping, and sales teams to track order status.
  • Communicate proactively with customers or sales representatives regarding order updates or delays.
• Work Order Processing
  • Enter and manage work orders accurately within the ERP system.
  • Coordinate with the production team to monitor build schedules and ensure timely completion of orders.
  • Follow up with sales and customer service teams to provide updates on order status and delivery timelines.
  • Identify and help resolve any production or scheduling delays that could impact customer delivery.
• Data Accuracy & Reporting
  • Maintain up-to-date records of product movements and adjustments.
  • Prepare inventory and order status reports as needed.
  • Support month-end and year-end inventory reconciliations.
• Cross-Functional Coordination
  • Collaborate with sales, purchasing, and warehouse departments to ensure smooth order and inventory flow.
  • Assist with process improvements to increase efficiency and accuracy.

Qualifications

• 2+ years of experience in inventory control, order management, or related administrative roles.
• Strong organizational and communication skills.
• Experience with ERP or inventory management systems. 
• Proficiency in Microsoft Excel and basic data analysis.
• Attention to detail and ability to manage multiple priorities effectively.

Preferred Skills

• Experience in manufacturing or distribution environments.
• Knowledge of cycle counting procedures and inventory reconciliation.
• Customer service or sales support background a plus.