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Posted: 18-Jun-25
Location: Cold Spring Harbor, New York
Salary: Starting at $52,000.00.
Employment Type:
Organization Type:
Preferred Education:
Internal Number: 1721
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Position Description
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Cold Spring Harbor Laboratory (CSHL), a world-renowned, non-profit, biomedical research institution on Long Island’s North Shore, is searching for a professional individual to fill the role of Scientific Administrator. This position provides administrative support to multiple faculty members with limited guidance, requiring a high degree of organizational skills, judgement, discretion and professional integrity.
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Position Responsibilities
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The Scientific Administrator will need to be a dynamic individual with impeccable organization and time management skills who will work effectively to support multiple faculty and their research groups. The Administrator will be asked to support each faculty with a range of tasks, including: calendar management and scheduling involving both in-person and remote meetings, organizing professional travel, coordinating seminar series or other scientific meetings, organizing speakers and travel reimbursements, reconciling corporate AMEX statements monthly, preparing and updating regulatory compliance forms, coordinating recruitment and departure of lab staff, assisting with oversight of budgets and laboratory expenses, and ordering office supplies. They will also maintain updates of Bio-sketches, CV and grant information for their faculty members and assist laboratory staff with reimbursements and other administrative tasks.
The Scientific Administrator will also assist in the preparation and submission of grant applications and progress reports. This includes keeping track of due dates for applications and progress reports and coordinating with the CSHL Office of Sponsored Programs and other departments to collect the required documents and submit them to the appropriate online portals. The Administrator will help the faculty members maintain updated copies of supporting documentation required for such applications, including updated copies of the NIH Biosketch and Other Support Documents. -
Position Requirements
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EDUCATION: Associate degree required, Bachelor’s degree preferred
EXPERIENCE/SKILLS: Minimum of 5 years’ experience in a comparable administrative role; familiarity with an academic or public sector environment preferred. Extensive knowledge and experience using Microsoft Office Suite, including Excel, PowerPoint, Word and Outlook. Strong organizational, time management, prioritization and problem-solving skills as well as the ability to multi- task and work effectively under pressure. Excellent interpersonal, oral and written communication skills. The ability to exercise independent judgment and discretion in dealing with highly sensitive and confidential information is required. Ability to work independently with minimal guidance.
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Supplemental Information
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How to Apply:
If you’re ready to make an impact in cancer research and provide essential support to faculty, we’d love to hear from you! Apply today by submitting your resume and cover letter through our online application portal here: Scientific Administrator Position ID: 1721
Environment
Cold Spring Harbor Laboratory is a world-renowned biomedical research institution in New York. It has shaped contemporary biomedical research and is the home of eight Nobel Prize laureates. Cold Spring Harbor Laboratory provides a highly dynamic and interactive research environment and also a unique opportunity of timely exposure to advances in various biomedical research fields and of interaction with a broad range of researchers from all over the world through its renowned Meetings and Courses program. We believe that science is for everyone and our researchers have a wide variety of backgrounds.
Compensation and Benefits
Our employees are compensated in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visit our CSHL Benefits sites to learn more. The salary range for this role is $52,000-56,000. The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a base salary and/or rate, several factors may be considered as applicable (e.g., years of relevant experience, education, credentials, and internal equity).
CSHL is an EO Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status. VEVRAA Federal Contractor
EDUCATION: Associate degree required, Bachelor’s degree preferred
EXPERIENCE/SKILLS: Minimum of 5 years’ experience in a comparable administrative role; familiarity with an academic or public sector environment preferred. Extensive knowledge and experience using Microsoft Office Suite, including Excel, PowerPoint, Word and Outlook. Strong organizational, time management, prioritization and problem-solving skills as well as the ability to multi- task and work effectively under pressure. Excellent interpersonal, oral and written communication skills. The ability to exercise independent judgment and discretion in dealing with highly sensitive and confidential information is required. Ability to work independently with minimal guidance.