The Department of Neurology is seeking a Sr. Administrative Coordinator, HR Operations Support to assist with HR related activities for the BIOS Clinical Trials Coordinating Center (CTCC). The BIOS CTCC manages multi-center, $30+ million federally funded clinical trials and multiple site-specific pharmaceutical-sponsored trials. This role will work with internal resources to assist with recruiting and staff related functions within BIOS CTCC. The Coordinator will support functions that contribute to the growth and efficiency of BIOS CTCC.

Specific Duties and Responsibilities 

HR Operational Support

• Assist in day-to-day implementation of the recruitment and hiring process, from initiation to onboarding.
• Assist in coordinating the full talent life cycle, including but not limited to finalizing job descriptions, submitting requisitions, resume screening, interviewing, and collaborating with NeuroHR on final steps of the hiring workflow.
• Partner with BIOS CTCC hiring managers to understand their staffing needs, assist in drafting job descriptions, and work with NeuroHR and Talent Acquisition to develop and implement recruitment strategies.
• Partner with JHU central recruiters and hiring managers on recruitment strategies and implement best practices to facilitate each step of the process.
• Review qualified applicant resumes and prescreen and assess applicants to advance in the hiring process.
• Coordinate interview scheduling for the team, and ensure any required preparation and tools for the team.
• Monitor the status of recruitment activity using JHU?s applicant tracking system
• Oversee and optimize the candidate experience throughout the interviewing and onboarding processes.
• Track and report on key recruitment metric and outcomes, e.g. time-to-fill, source of hire, and applicant feedback, etc.
• Provide regular updates to hiring managers and BIOS CTCC leadership on the status of open positions and recruitment activities.
• Ensure compliance of all activity with JHU policies and procedures
• Stay up-to-date on JHU policies, industry trends and best practices.
• Collaborate with various HR offices across JHU, including NeuroHR, HR Shared Services, Central HR, and Office of International Services to understand policies and procedures and troubleshoot issues.
• Manage the onboarding process for newly hired staff; conduct orientation sessions, prepare onboarding materials, coordinate training, and monitor training progression.
• In consultation with NeuroHR develop and coordinate a BIOS CTCC intern and volunteer program that aligns with JHU policies and utilizes JHU programs and pathways.
• Maintain staff files; personnel, training, and development records
• Monitor and assist with coordination of leave
• Support processes across the full talent life cycle, e.g., performance management, employee relations, change management, learning and development, and recruitment.
• Collaborate with the BIOS CTCC team on projects to attract, recruit, engage, and retain a diverse workforce.

Training & Development Support

• Collaborate with BIOS CTCC leaders and NeuroHR to develop and promote integrated training pathways and solutions that balance business goals and team members? development.
• Work with BIOS CTCC team members to identify JHU resources to help develop skills and competencies that advance organizational and professional growth.
• Ensure employees acquire and maintain compliance with JHU and regulatory training and education requirements.
• Ensure adherence to the steps of the of performance management process.
• Identify and recommend training and development needs through surveys, interviews, and communication with managers
• Ensure completion of MyLearning requirements for division.
• Assess and maintain awareness of division?s staffing needs, in relation to strategic objectives
• Identify internal and external training opportunities.
• Develop and conduct presentations to build knowledge of the staff.
• Performs other duties and special projects as assigned.

Additional Knowledge, Skills and Abilities

• Proficiency with Microsoft Office tools including Excel, Word, Teams, SharePoint.

• Knowledge of recruiting procedures and employment practices.

• High School diploma or graduation equivalent.
• Five years progressively responsible administrative experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Bachelor's Degree.
• Recruiting and staff development experience.
• Familiarity with JHU Human Resources policies and practices.

• Familiarity with SuccessFactors system.

Classified Title: Sr. Administrative Coordinator 
Job Posting Title (Working Title): Sr. Administrative Coordinator, HR Operations Support   
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.25 - $36.90 HRLY (Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F 8:30 am - 5:00 pm 
Exempt Status: Non-Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: SOM Neuro BIOS  
Personnel area: School of Medicine 

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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