1. Serves as source of information to students, staff, faculty, and clients on policies, procedures, and office activities. 2. Greets visitors. Answers and screens telephone calls. Assesses natures of business. Provides assistance or refers to appropriate individual. Schedules and coordinates meetings and appointments. 3. Receives and schedules client referrals. Resolves scheduling conflicts. Formats, keyboards, edits and proofreads correspondence, grants, manuscripts, reports, and other material. Assembles attachments and corresponding material. 4. Reviews outgoing material for completeness, attachments, dates, and signatures. Composes general correspondence and written material. 5. Gathers, compiles and records data. Creates reports and summarizes findings. Assembles and compiles material for grant, contract, and budget preparation. 6. Monitors expenditures and reconciles financial statements. Coordinates travel arrangements. Establishes and maintains filing systems. Sorts screens and distributes mail. Completes forms. 7. Orders and maintains inventory of supplies. Photocopies material. Oversees and instructs support staff. Performs additional functions incidental to office activities. 8. May perform other duties as assigned.
Preferred Education: Bachelor's degree in a health-related discipline, or other related field and 1 year of clinical research operations or regulatory experience or an equivalent combination of education and related experience. Fundamental knowledge of Food and Drug Administration (FDA) regulations, Good Clinical Practice (GCP) guidelines, and other applicable federal regulations.
Preferred Education, Experience and Skills: Bachelor's degree in a health-related discipline, or other related field and 1 year of clinical research operations or regulatory experience or an equivalent combination of education and related experience. Fundamental knowledge of Food and Drug Administration (FDA) regulations, Good Clinical Practice (GCP) guidelines, and other applicable federal regulations.
Required Skill/ability 5:
Strong computer skills required, including strong competency in Microsoft Office programs (Word, Excel, PowerPoint, etc.).
Posting Position Title: Administrative Assistant
Required Skill/ability 3: Proven ability to multi-task, maintain confidentiality and remain focused in a fast-paced environment. Excellent time management and organizational skills.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Quality and Education Coordinator
Required Skill/ability 1: Ability to work well in a clinical or research environment, preferably in the areas of quality assurance and/or training and education. Working knowledge of medical terminology.
Required Skill/ability 4: Strong interpersonal skills with the proven ability to communicate effectively.
Required Skill/ability 2: Proven ability to draft, proofread, and document items that are complex in nature. Proven ability to be meticulous with details.
Four years of related work experience, two of them in the same job family at the next lower level, and a high school level education; or two years of related work experience and an Associate's degree; or an equivalent combination of experience and education.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.