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Department of Medicine: General Internal Medicine has an outstanding opportunity for a Health Systems Project Coordinator (Research Coordinator).
The Division of General Internal Medicine is the largest and most complex division in the Department of Medicine, with an overall budget of nearly $80,000,000, consisting of patient care revenue, sponsored research funds, endowments and gifts, state funds and affiliated hospital funding associated with the academic and clinical programs within the Division. The Division consists of approximately 500 faculty and staff, with five sections across Seattle and in Boise, Idaho. The Division encompasses units located at multiple sites including the University of Washington Medical Center - Montlake and Northwest, Harborview Medical Center, Veterans Administration Puget Sound Health Care Services, Veterans Administration Boise, the Fred Hutchinson Cancer Research Center and other outside institutions.
GIM has an outstanding opportunity for a part to full-time (50% FTE – 100% FTE) Health Systems Project Coordinator. the supervision of Dr. Joshua Liao, this position will support a portfolio health systems evaluation and research work, including projects involving human subjects. The position has flexible FTE up to 100% dependent on duties and business needs.
The Project Coordinator will have responsibilities in the implementation and day-to-day coordination for health systems projects, including overseeing project-related tasks (such as literature reviews, administration of survey instruments or questionnaires, collection and management of project data), processes (such as creation of protocols and completion of data agreements and applications), and dissemination strategy (such as creation of reports and other deliverables). As a central project contact, this individual will help coordinate regular meetings and communication with internal and external collaborators and stakeholders.
This position requires program coordination and research experience. The supervisor must have confidence in the processes used and work products of this individual and must be able to rely on their ability to be priority-driving and move collaborative projects forward with professionalism, accuracy and timeliness. This individual must have excellent organizational and communication skills, as well as experience with data collection and management.
Research Project Coordination Activities (65%)
• Collaborate with supervisor in: - Coordinating work plans - Tracking and overseeing program and project timelines and deliverables - updating procedure • Create agendas and track action items for meetings • As relevant for multiple projects – oversee and participate in the following: - Development of research study protocols - Development of data collection processes - Coordinate data compliance activities relevant to projects. - Coordinate with study collaborators to prepare and maintain Institutional Review Board (IRB) approvals and correspondence with respect to complex research protocols, as necessary - Support of preparation of necessary regulatory approvals (e.g., Institutional Review Board) - Recruitment, screening, and consenting of study participants
Management of collaborator and partner relationships (15%)
• Acting as liaison, communicate by email, phone, video conferencing, and in person, with research partner individuals and groups • Coordinate meetings and conferences with partner individuals and groups • Assist in leading regular meetings with core project team
• In partnership with the supervisor, create and manage dissemination work plan and timelines • Contribute to the preparation of reports and other project-related deliverables • Support dissemination of project findings to stakeholders via publications, reports, and presentations • Assist with submission of deliverables
Additional Responsibilities (5%)
• Assist with conference and travel coordination • Perform administrative duties such as scheduling, answering phones, scanning filing, and ordering supplies
BA in Health Sciences or related field plus a minimum of 1 year of related experience.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
•Experience with regulatory approvals and contract agreements related to data activities •Ability to use survey software for data capture and organization •Proficiency in Microsoft Word, Power Point, and Outlook •Strong communication, organizational, and time management skills •A detail-oriented, proactive, and flexible approach to work
•Ability to work effectively with multiple internal and external partners •Experience with qualitative research methods and interview analyses (creating transcripts, coding and analyzing data using statistical software) •Prior project coordination experience •Master’s degree in public health, social services or allied health professions
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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