Provides administrative support of human resources functions related to employment of union and non-union staff (400+) that involve the planning, implementation and day-to-day operations of the Facilities Management Human Resources department. These include, but they are not limited to, recruitment, management of personnel actions and record keeping for hires, terminations, leaves of absence, promotions, transfers, coordination of training, performance management, succession planning, and compensation analysis among others. Supports the department with labor matters, such as grievance and arbitration procedures. Participates in the drafting and distribution of communication of policies, procedures, labor contract, diversity and inclusion action plans, and other departmental and university regulatory updates. Participates in the planning, scheduling and implementation of department activities such as onboarding and offboarding, training opportunities and recognition programs among others. Under the leadership of the Facilities Management Director of Human Resources, the position works closely with the Human Resources Specialist and serves as a resource to staff regarding Workday processes.Â Maintain exceptionally high degrees of confidentiality and customer service and able to foster an environment of continuous improvement through the practice of the Facilities Management core values. Perform other related functions as needed.
Education and Experience
Associateâ™s degree with a minimum of 2-3 years of related administrative experience, or equivalent combination of education and work experience.
Experience working in a Human Resources capacity.
Experience working with Enterprise Resources Systems, such as Workday, Banner, People Soft or related software.
Experience working with Applicant Tracking Systems, such as Workday, PeopleAdmin or related software.
Experience in an academic or non-profit setting is preferred.
Experience in human resources in higher education is preferred.
Prior experience taking complex meeting minutes is preferred.
Excellent communication skills
Customer-focused, customer service oriented
Ability to maintain confidentiality of records and information
This position requires a strong commitment to promoting diversity
Requires knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing
Strong interpersonal skills
Good problem-solving skills
Excellent attention to detail
Excellent administrative and organization skills
Initiative and ability to work independently and as a member of a team
Ability to multi-task and prioritize workload
Proficient in Microsoft and Google platforms
All offers of employment are contingent upon successful completion of a background check and educational requirements.
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.
Internal Number: REQ171254
About Brown University
Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Engineering, Executive Master of Healthcare Leadership and the IE Brown Executive MBA.