The Radiation Safety Program Coordinator reports to the Executive Director, Radiation Safety Programs, and is responsible for the smooth day-to-day operation of the Radiation Safety Office. The Radiation Safety Program Coordinator has a full understanding of all duties necessary to support the Executive Director, Managers of Research and Clinical Radiation Safety Programs, and radiation safety staff. Independently develops projects and programs to improve the overall effectiveness of the Radiation Safety Programs. This requires an individual with exceptional customer service and organizational skills, and the ability to work independently.
Receives, reviews, and processes occupational dosimetry requests. Accurately and efficiently manages all associated records (hardcopy and electronic)
Manages the distribution and collection of occupational dosimetry in coordination with radiation safety staff
Trains employees and department liaisons on proper use of occupational dosimeters and accessing vendor website/application
Develops, maintains, and generates compliance metrics for all aspects of the occupational dosimetry program on a routine basis
Coordinates the scheduling of periodic audits and regular trainings between radiation safety staff and user departments
Assists the Senior Radiation Safety Committees Coordinator in arranging meetings, recording and distributing meeting minutes and records
Assists the radiation safety staff with the drafting, maintenance, and implementation of policies and procedures documents
Develops and maintains all files (electronic and hardcopy) related to Radiation Safety program operations including staffing, service contract expenses, regulatory files, etc.
Maintains various records and statistics for the department, including equipment, service contracts, licensure & registrations, etc. Prepares, analyzes, and generates reports as requested
Coordinates and supports all administrative office tasks required by the Executive Director and requested by radiation safety staff, ensuring a smooth and efficient running services at all times. Independently follows up as needed in all areas
Screens and routes all telephone calls in a professional manner. Employs communication tools to ensure clear and concise information is conveyed to appropriate Radiation Safety staff.
Drafts and/or composes correspondence for review and approval
Orders all office supplies necessary for the smooth and efficient operation of the office
Opens, sorts, screens, records, and distributes mail to appropriate recipients in a timely manner
Assists in the coordination and implementation of special events, meetings, travel, training, and regulatory inspections
Provides backup coverage (lunch breaks, sick time, etc.) to administrative staff in Department of Environmental Health and Safety
Performs related duties and responsibilities as assigned
This position is responsible for the above activities for Columbia University Irving Medical Center, Morningside, and Manhattanville campuses, the NewYork-Presbyterian Hospital, the New York State Psychiatric Institute, Nevis Labs, Lamont-Doherty Earth Observatory and Barnard College. Commute between campuses required.
Bachelor's degree or equivalent and a minimum of three years of related work experience required. Additional training or experience in regulatory and/or legal or healthcare work environment will be helpful.
Excellent interpersonal and communication skills, both written and verbal, required. Excellent organizational abilities, customer service, ability to manage to deadlines, and relate to all levels of personnel in a collaborative manner. Demonstrated ability to set priorities, work diplomatically and efficiently in a fast-paced demanding environment. Must be detail oriented, with demonstrated proficiency in Microsoft Office software products and data input and database management. Ability to take initiative and work independently. Ability to rapidly integrate and participate as part of the administrative team.
Type preferred qualifications
Type other requirements and/or special indicators if CUIMC
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 513754
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.