An experienced, hands-on Human Resources (HR) professional that is responsible for supporting employees and Senior Management in all aspects of Human Resources. This position is the primary HR role in the school. The scope includes administration of all hiring and separations; development, updating, and implementation of employment policies and procedures; maintenance of the Employee Handbook and Operations Manual; administration of reporting and compliance with various federal, state and local employment laws and regulations; administration of benefit programs, ensuring accurate processing of exempt and non-exempt payroll, and other related tasks and functions. Responsibilities include, but are not limited to the following:
ESSENTIAL DUTIES AND RESPONSIBILITIES
Manages and maintains the Human Resources Information System (Paylocity) ensuring that it meets the School’s legal, personnel and information needs. Responds to internal/external inquiries as appropriate.
Maintains confidential personnel records in accordance with Best Practice, including compensation agreements, benefit plans enrollments and COBRA implementation, I-9’s, professional development documentation, etc.
Administers employee benefit programs such as life, disability, health, dental and vision insurance, retirement plans, vacation, personal days, sick leave, leave of absences, workers’ compensation, and employee assistance.
Leads discussions on benefits plan design, negotiation and renewal.
Plans and administers, with support of insurance broker, the annual benefits enrollment, as well as ensuring all School systems are updated and insurance carriers are provided accurate information.
Reviews and approves bi-weekly non-exempt and monthly exempt payroll system records, including vacation accruals, personal days and sick leave.
Administration and compliance of all retirement plans, 403(b)-457(f)-457(b), including annual audits, ensuring proper tax filings, working closely with the School’s 3rd party Plan Sponsor, Advisory Firm and Legal Counsel.
Supports employees on all Worker’s Comp claims and reports to Insurance Carrier.
Supports the hiring process for all personnel by working with the hiring managers, approving job postings, preparing offer letters, providing benefits information to prospective new hires, etc.
Onboarding of all personnel,
Ensuring complete documentation is received from new hire
Supports new hire to understand all of the School provided benefits and compliance with policy and procedures.
Coordination with tech, facilities, etc. to ensure new employee is able to begin their job day 1.
Assists with annual new hire orientation in August of each year.
Supports the employee separation process, including proper documentation, retrieval of school assets, immediate notification to tech and facilities to ensure timely termination of access, explanation of COBRA and other potential benefits, etc.
Analyzes wage and salary reports and data to determine competitive compensation plan.
Prepares and/or coordinates the distribution of employee communication materials in a timely fashion, including new hire paperwork, benefits information, policies and procedures (including Employee Handbook).
Prepares and distributes all annual employment agreements.
Develops and implements procedures for regulatory reporting and compliance with labor laws, including hiring/termination procedures, fingerprinting, TB results, harassment training, filing EEO-1 annually, etc.
Serves as the primary liaison with HR related consultants and vendors.
Investigates accidents and prepares reports for insurance carrier.
Maintains the school’s Employee Handbook of policies and procedures, updating annually.
Maintains Human Resources bulletin boards.
Maintains forms and procedures to manage employee professional development, including travel and entertainment policies and professional development grant management.
Collaborates with CFO/COO on employee relations issues.
Consults with legal counsel as appropriate, or as directed by the CFO/COO, on personnel matters.
Bachelor’s degree required. Preferably in Human Resources or related field. Related graduate degree a plus.
Professional certification from the HR Certification Institute or SHRM strongly preferred.
10+ years of verifiable job experience in Human Resource roles requiring similar knowledge, skills and abilities.
Knowledge of HR systems and databases. Experience with Paylocity preferred.
Proficient with Excel and Word.
Competence to build and effectively manage interpersonal relationships at all levels of the institution.
In-depth knowledge of labor law and HR best practices.
Experience in the Education sector, preferred, but not required.
Additional Salary Information: Competitive Benefits including Healthcare, Dental, Vision, LT Disability & Life Insurance. Generous Paid time off.
About San Francisco University High School
San Francisco University High School, a college preparatory secondary school, offers an intellectually stimulating, personally enriching, and academically challenging program in the liberal arts and sciences to an able and diverse student body. Standards of excellence guide all aspects of our program and the people engaged in it. We seek to instill in each student the skills and attitudes of the lifelong learner and the responsible, engaged, and productive citizen.