The department of Infectious Diseases are seeking a highly-motivated and organized Sr. Research Program Coordinator to lead protocol implementation for a national research study of the post-acute symptoms and sequelae of COVID-19 in people living with HIV compared to HIV-negative people. This is a 4-5-month position; remote work hours up to 40 hours per week. This position is funded by the study sponsor, the Foundation for AIDS Research (amfAR) and will end on 8/31/2021.
Responsibilities will include participant consenting and engagement, administrative and scientific implementation of the study protocol, data collection and monitoring, database oversight and management, close coordination with the PI and study contractors, participation in analysis and dissemination of research findings, and other tasks necessary for the execution of the study. The ideal candidate will apply superb organization, accuracy, initiative, interpersonal and communication skills, and data management experience to the coordination of this research study.
Specific Duties & Responsibilities
Coordinate all activities of the research study to assure validity of findings. Ensure adherence to study protocol.
Proactively communicate about study progress with Principal Investigator and collaborators.
Develop project work plans, timelines, and standard operating procedures.
Assist in identifying potential participants within the Johns Hopkins Health System.
Consent participants from all regions of the country by phone. Answer study phone and check study voicemail during work hours.
Build relationships and maintain close communication with participants, Principal Investigator, and collaborators. Act as the primary contact for study participants and study recruitment hubs, including providing information, answering questions, consenting, scheduling and confirming study events, administering surveys, coordinating patient schedule with mobile phlebotomy company to schedule blood draws, and tracking completion of study events.
Pack and ship via FedEx study kits to participants.
Verify scheduling of patient appointments, tests, and follow‑up visits at the appropriate time to ensure completion of protocol requirements. Maintains a protocol database for tracking patient activity and data submission.
Responsible for data management duties that include: creating and/or maintaining the REDCap database, performing data entry, data processing and cleaning, correcting errors, and exporting data files into Excel and/or STATA for analysis.
Oversee budget expenditures for study operations.
Participate in study meetings, provide updates on protocol implementation status, and make recommendations on operational issues.
Assist in preparation of manuscripts, grant proposals, statistical reports, tables, charts, and study progress reports in Microsoft Word or PowerPoint.
Maintain good working knowledge of all assigned protocols and reporting requirements.
Serve as a resource for clinicians at recruitment hubs.
Comply with all regulatory/IRB guidelines including, but not limited to: preparation and submission of study protocols, consent forms, amendments, and annual continuing reviews.
Meets regularly with research team to review data accuracy and overall study progress. Set meeting agendas, actively participate in team meetings, and maintain minutes.
Attends and supports trainings and program related functions as needed.
This description is a general statement of required duties and responsibilities performed on a regular and continuous basis; the Research Program Coordinator will perform other related duties as assigned.
Bachelor's degree in related discipline required.
Three years of related research or program coordination experience required.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Master’s degree in related discipline preferred.
Fluency in Spanish preferred.
Experience with data management and analysis software such as Stata, R, and REDCap preferred.
Special Knowledge, Skills, and Abilities
Proficiency in PC operations and software application such as MS Windows, Excel, and Word required.
Highly organized and detail oriented
Demonstrated strong, positive interpersonal skills and sensitivity to diverse populations.
Must be able to exercise independent initiative and judgement, consulting with the PI as needed
Must be able to manage multiple tasks concurrently and meet deadlines with attention to detail and quality
Excellent time management skills
Excellent oral and written communication skills
Ability to communicate effectively across disciplines and within a variety of cultures
Experience in database operations and related work experience in coordination of medical or laboratory research
Flexibility to join research team meetings or conduct participant phone calls outside of usual work hours due to participant schedules and multiple time zones spanned by study.
Ability to transport self and study supplies to and from work and FedEx shipping site.
Classified Title: Sr. Research Program Coordinator Working Title: Sr. Research Program Coordinator Role/Level/Range: ACRP/03/MB Starting Salary Range: $19.95 - $27.44/hr: Commensurate with Experience Employee group: Casual / On Call Schedule: Monday-Friday, Hours Vary Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: 10002813-SOM DOM Infectious Disease Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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