Under the direction and supervision of the Medical Education Supervisor of the Department of Anesthesiology, the Medical Education Assistant manages and coordinates all resident didactics and monthly Grand Rounds in fulfillment of the Department's educational mission. Working closely with the Associate Residency Program Director of Didactic Curriculum, incumbent will provide support to the Anesthesiology Residency Program to ensure delivery of a high-quality educational experience. Incumbent is responsible for administering and implementing the day-to-day operations of the curriculum by coordinating all educational and administrative activities for resident didactics, providing supplemental materials to residents, and scheduling educational events. With support from the Director of Grand Round Series and Grand Rounds Steering Committee, incumbent is responsible for the organization and coordination of all monthly Grand Rounds, Morbidity & Mortality (M&M), Journal Club, Visiting Professors and Fellow and Resident Presentations. Incumbent will manage the Grand Rounds calendar, make room reservations, record attendance, and maintain records for the Office of Continuing Medical Education (CME). Incumbent will act as a resource to teaching/presenting faculty, fellows and residents by providing educational resources, teaching materials, schedules and other critical information. Incumbent will provide general administrative support to faculty and trainees. Incumbent additionally will interact with faculty, residents, fellow(s), medical students and institutional and regulatory administrative offices in an efficient and timely manner.
Proven ability to develop and run automated reports and tracking systems. Effective oral and written communication skills in order to compose, proofread and edit memos, correspondence and other written documents. Organizational skills to effectively coordinate multiple projects with conflicting deadlines. Working knowledge of personal computers and proficiency to utilize standard software programs and information technology to include: Microsoft Word, Excel, PowerPoint and Outlook. Skill to manage complex calendars and scheduling requests. Excellent interpersonal skills to effectively deal with all levels of staff, faculty, leadership and the community. Demonstrated experience and ability to research and evaluate information in order to prepare reports and correspondence. Skill and ability to handle large volume of projects/assignments with conflicting deadlines. Ability to maintain strict confidentiality and manage sensitive and confidential issues.
Demonstrated experience in coordinating fellowship and/or residency programs. Ability to develop slide presentations, use scanning, LCD projector and other wireless devices. Experience working in an academic University environment. Knowledge of UC academic appointment process. Working knowledge of various University policies and procedures.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.