Updated: Jan 30, 2021 Location: UC Irvine Campus Job Type: Department: CANCER CENTER
Job Opening ID: 12891
Reports To: CLIN RSCH SUPV 1
Working Title: Biospecimen Coordinator
Department: CANCER CENTER
Bargaining Unit: RX
Payroll Job Code: 009335
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
Under the supervision of the Biospecimen Manager of the Clinical Trials Unit, the Biospecimen Coordinator supports the clinical research efforts of the Chao Family Comprehensive Cancer Center (CFCCC). The incumbent will provide comprehensive coordination and data management of the biospecimen components for investigator initiated trials or those sponsored by industry or the National Clinical Trials Network (NCTN), according to current Good Clinical Practices (GCP), Good Laboratory Practices (GLP), internal standard operating procedures (SOPs) and University policies and procedures. The NCI-designated Chao Family Comprehensive Cancer Center (CFCCC) is a campus-wide multidisciplinary matrix organization whose goal is to promote and enhance cancer-relevant research and patient care at UC Irvine. The CFCCC provides research resources to its ~175 members engaged in research and offers multidisciplinary cancer care to its patients. The incumbent is responsible for supporting and coordinating all aspects of specimen handling (i.e. timely collection, transporting and shipping) for complex research protocols. Individual must follow protocol specific requirements and research procedures. He/she is responsible for accurate record keeping, for prompt data entry of biospecimen information and resolution of queries in laboratory portals, and for managing and ordering supplies as needed. Assists clinical team with reviewing feasibility for clinical trials requiring biospecimen collection, participates in site initiation visits, and trains clinical research coordinators and/or biospecimen coordinators on specimen handling per protocol and lab manual requirements as needed. Serves as the liaison to sponsors, governing agencies and facilitate transmission of verbal and written communication to national cooperative oncology groups, pharmaceutical companies and other research entities as needed. The incumbent is also responsible for maintaining communication with all elements of a multi-level research network, including attending Disease Oriented Teams (DOTs) meetings, interacting with sponsoring agencies including National Cancer Institute, and compliance and regulatory groups such as the Institutional Review Board (IRB), Food and Drug Administration (FDA), and sponsor monitors. In addition, this individual must accurately maintain clinical trial information in the clinical trial management system (OnCore) and adhere to institutional policies and external Cancer Center Support Grant guidelines for reporting to the National Cancer Institute (NCI).
3 to 5 years of related work experience with a Bachelor of Arts/Bachelor of Science, or equivalent experience.
Minimum experience of three years as a clinical research coordinator (CRC) or three years as an Assistant CRC working with cancer therapeutic trials. Experience working with biological specimen collection, processing, and shipment per IATA specifications and standards.
Experience working in a clinical and/or research laboratory environment.
Experience with clinical research and data collection.
Ability to interact with the public, faculty, and staff.
Ability to establish and maintain detailed and accurate files and records.
Strong organizational and verbal communication skills.
Willingness to work as a supportive, cooperative member of an interdisciplinary team.
Demonstrated high-level communication skills to convey information in a clear and concise way, synthesizing information and presenting it to others. Demonstrated problem-solving capabilities to resolve concerns that arise unexpectedly.
Demonstrated ability to research, properly evaluate information, and prepare concise, well organized reports, summaries, and correspondence.
Demonstrated ability to organize and prioritize a complex and dynamic workload.
Ability to multitask and meet deadlines, despite interruptions Ability to independently exercise discretion and sound judgment Ability to work collegially and cooperatively in a small office and to establish and maintain cooperative working relationships Demonstrated skill in interacting with persons of various social, cultural, economic and educational backgrounds Ability to prioritize assignments and achieve high productivity and quality with short time frames, under rigid deadlines, and /or in environments with frequent workload changes and competing demands Skill in working independently, taking initiative and following through on assignments Ability to think critically, compile and analyze data from various sources, and prepare detailed and clear reports Ability to work both independently and as part of team Ability to take initiative and demonstrate strong commitment to duties Ability to analyze problems, resolve concerns, implement solutions and multitask Ability to work within a deadline-driven structure Demonstrated experience in maintaining flexibility and adaptability while implementing institutional change High level of integrity and honesty in maintaining confidentiality Foster and promote a positive attitude and professional appearance Strong attention to detail Working knowledge of computer software including Microsoft Office (Outlook, Word, Excel, and PowerPoint) Working knowledge of Electronic Data Capture(EDC) and Electronic Medical Record(EMR) Systems i.e. EPIC, Medidata RAVE, Medio.
Experience with cancer-related research Extensive experience with various types of human subject clinical trials (Phase I-IV) i.e., National Group, Industrial, and Investigator-authored. Experience with clinical trial management systems, preferably OnCore.
Special Conditions Required:
May require coordinating and processing specimens outside of normal business hours.
May require travel to satellite sites and Irvine Campus.
Final candidate subject to background check. As a federal contractor, UC Irvine is required to use E-Verify to confirm the work status of individuals assigned to perform substantial work under certain federal contracts/subcontracts.
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500.
Since 1965, the University of California, Irvine has combined the strengths of a major research university with the bounty of an incomparable Southern California location. UCI's unyielding commitment to rigorous academics, cutting-edge research, and leadership and character development makes the campus a driving force for innovation and discovery that serves our local, national and global communities.