Executive Assistant

Seattle Cancer Care Alliance (SCCA) brings together the leading research teams and cancer specialists of Fred Hutch, Seattle Childrens, and UW Medicine. One extraordinary group whose sole mission is the pursuit of better, longer, richer lives for our patients. SCCA's purpose is to provide state-of-the-art, patient and family centered care; support the conduct of cancer clinical research and education; enhance access to improved cancer interventions; and advance the standard of cancer care regionally and beyond.

Every individual at SCCA plays a unique role in supporting our mission. Our collective success hinges on each of us conducting ourselves in accord with a set of core values:

• We are patient-centered. Everything we do must be linked to our ability to deliver better, safer outcomes for our patients.
• We are innovative. We nurture an environment that fosters unconventional thinking, a passion for discovery, and the open-mindedness to invite discovery from unexpected places.
• We are respectful. We are deeply respectful of our patients, their families, and each of our colleagues who serve them in so many different and important ways.
• We are collaborative. We understand that asking for and offering help in how to do better is not just a right, but among our most important responsibilities.
• We are agile. We cannot just be comfortable with change; we must embrace it as proof that we are making progress.
• We are responsible. Because our work is focused on people's well-being, we approach it with the highest level of ethical, fiduciary, and environmental responsibility.

This is an extraordinary opportunity to lead disruptive continuous innovations in the fight against cancer.

The Executive Assistant to the Chief Medical Officer is a core member SCCAs executive administrative staff and is responsible for supporting, organizing, and coordinating activities on behalf of the Chief Medical Officer. The Executive Assistant must have excellent organizational skills, exceptional verbal/written communication skills, and be adept at building relationships with stakeholders from both inside and outside of the organization. Responsibilities include:

• Maintains the Chief Medical Officers calendar and provides support and coordination for meetings related to the Medical Director
• Answers phone and triages telephone calls received by the Medical Directors Office with excellent customer service
• Interfaces with various agencies, non-profit organization, and healthcare institutions on behalf of the Chief Medical Officer
• Provides support for committees including, but not limited to, Medical Executive Committee and Senior Medical Leadership Committee
• Works collaboratively with leadership and colleagues in SCCA Administration, Fred Hutch, UW, and Seattle Childrens
• Assembles and distributes communications and maintains documents on behalf of the Medical Directors Office
• Ability to work occassional nights and weekends to support meetings and/or distribution of urgent communications

Required:

• Bachelors degree required or equivalent experience
• Six years progressively complex administrative experience
• Exceptional verbal/written communication skills
• Ability to maintain a professional manner at all times with both internal and external customers
• Proficiency in Microsoft Office applications with strong emphasis on PowerPoint, Word, and Excel
• Ability to work independently and prioritize multiple tasks and demands
• Exercises good judgment, maintains confidentiality of sensitive matters
• Comfortable managing telephone calls with a customer service-oriented mindset
• Experience with managing meetings (calendaring, basic set up of AV equipment, minute taking)

Preferred:

• Administrative experience in academic or medical environment
• Prior experience maintaining policies and procedures
• Prior experience working in a hospital/medical environment and with healthcare accreditation/regulatory bodies

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.