The Department of Pediatrics is seeking an Administrative Assistant to join our team in a full time position within the Division of Molecular Genetics and the research programs of the Naomi Berrie Diabetes Center. Columbia University Medical Center's Department of Pediatrics is a world leader in providing care for children. Our mission areas include Healthcare, Education and Research. We offer care for our patients in over 25 specialty areas as well as individualized care for complex cases. Our Residency, Fellowship and Graduate programs are among the best in the Nation. Our Clinical, Translational and Basic Science research features collaborations across specialties and stretches from the bench to bedside. We also have several active Clinical trials available to our patients.
Assist the Division Administrator in processing human resource requisitions and in screening and interviewing applicants for employment.
Prepare job postings for new and replacement positions.
Assist in the hiring and termination process of employees, and promotions of research staff.
Help in processing visa applications for international scholars and students.
Initiate annual renewal of postdoctoral appointments.
Assist in onboarding new employees and students, including postdoctoral scientists, research scientists, and faculty.
Enroll summer research trainees in an NIH funded medical student short term training grant.
Coordinate with Departmental HR team and Immigration Affairs in vetting academic and professional appointments, credentialing, appointment renewals, and visa applications.
Act as a liaison between employees, international scholars and students and other Columbia offices, including CUMC IT, the International Students and Scholars Office, and Benefits offices.
Provide guidance and assistance to staff relating to University policies and procedures, benefits and personal matters.
Assist with scientific research grant application submissions.
Provide general administrative support for grants management including maintaining up-to-date biosketches and other support materials for investigators.
Ensure compliance with all CUIMC regulatory requirements including RASCAL, lab and safety courses and JCAHO requirements.
Perform other special projects and assignments as needed.
Requires a Bachelor's degree or equivalent in education and experience required plus, two years of related experience.
Experience in human resources management preferred.
Direct experience related to duties and responsibilities preferred.
Must demonstrate excellent oral/written communication skills with internal and external contacts at all levels.
Strong interpersonal, organizational, customer service skills required.
Well-developed level of discretion and confidentiality.
Capable of working independently and as a team member.
Ability to maintain a high-quality work product, be detail oriented, take initiative, effectively multi-task, be flexible, and initiate and follow through on projects.
Ability to prioritize tasks to meet deadlines.
Demonstrates a professional attitude to all levels of leadership, staff and the community.
Knowledge of Microsoft Outlook, Word, PowerPoint, and Excel.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 510938
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.