Join our award-winning team at University of Washington Medical Center (UWMC). Among the top dozen medical centers in the United States as rated by U.S. News & World Report "America's Best Hospitals", UWMC prides itself on compassionate patient care as well as its pioneering medical advances. UWMC is operated by the University of Washington (UW) and serves as a training site for UW’s School of Medicine. The University of Washington is proud to be one of the nation’s premier educational and research institutions.
UWMC TRANSPLANT SERVICES (may include General, Living Kidney Donor Program, Pre-Kidney, Hepatology, and/or Infectious Disease), has several outstanding opportunities for part-time STUDENT ASSISTANTS - 10 to 19.5 hours per week during school year; Up to full time during summer quarter). Individuals will perform general office functions; enter data into the records management software; update various logs, spreadsheets, and databases to track office activity/client interactions; assist with the creation and update of record series and the UW Medicine Records Retention Schedule; perform special projects and other tasks as assigned.
Requirement: Must be a student currently enrolled at the University of Washington
Primary General Job Responsibilities:
Daily Post Kidney: •Lab entry for LS and CGK: Urgent/Completed ASAP. •Lab entry for LTFU: Completed within 3 days of receiving lab or ASAP if marked urgent. Post Liver: •Lab entry: Checked 2-4 times per day. •Sort “Other” basket: Consists of faxes Post Liver received that are not for their department.
Post Liver: •Fold and send mail: Reviewed laboratory values that are being mailed to the patient. •Terry Way Packets: Assemble documents General Tasks (no specific to any department): •Mail: Kidney and liver •Check personal voicemail Post Kidney: •Sort faxes: Checked every 30 minutes if no student assistant present in Post Kidney. Post Liver: •Check faxes General Tasks (no specific to any department): •Sort student office faxes General Tasks (no specific to any department): •Mail: Kidney and liver •Sort student office faxes •Check personal voicemail
Weekly •Clean conference room: Move food to break room. •Recycling: 4E •Quarterly fridge cleaning •Inventory check & ordering supplies •Scanning
Additional Departmental Duties May Include:
Living Kidney Donor Program:
• Calling patients 2 weeks after initial packet has been sent to ensure it was received and prompt return of release of information • Managing “pending PCP” report in Max • Creating charts • Creating purple folders with Living Kidney Donor documents to send with HLA kits • Faxing requests for PCP records (I can print the ones from CareEverywhere) • Calling offices to see where PCP records requests are at if we have not received them • Appointment reminder calls
Daily Tasks •Send out NR packets; includes faxing notice to RMD, printing and attaching EPIC labels to patient acknowledgment, attaching pre kidney nurse’s business card, attaching two business reply envelopes, and attaching appointment reminder letter. oRequires prep work of labelling business reply mail envelopes with pre kidney nurse’s name, placing address and barcode on manila envelope, and burning education CDs •Cart (for nurses): Consists of compiling the list of providers’ appointments for the week, creating dividers with date and nurse name, pulling patient charts from activate cabinets and deferred shelves, filling out team paperwork, and assembling the cart by placing patients under their corresponding nurse and appointment date. •Check clinic tube (Liver/Hep Clinic) •Cart: compiling the list of providers’ appointments for the week
Weekly •Pre-Kidney filing: Active and deferred patient charts. •Closing charts: Throwing away documents with a “U number” and scanning the remaining documents. •Voice mail Coverage (for nurses and coordinators) •NR filing (for nurses): NR patient charts. •Making team paperwork (for nurses): Copying, highlighting, cutting, and assembling documents. oPriority is dependent on how many are left. •Making charts (for nurses): Print chart labels and file documents into chart. oRequires prep work of sorting and labelling tabs. •Making NR packets (for nurses): Copying documents and assembling right and left side of packet. oPriority is dependent on how many are left.
•Making charts (for nurses): Print chart labels and file documents into chart. oRequires prep work of sorting and labelling tabs. •Financial Authorization for Listing (FRIs & MONs) – Kristina ONLY oLocating documentation required for financial authorization in patient chart/MAX/EpicCare oPrint out documents •Scan and email to financial counselors; cc’ed RN •Making charts (for nurses): Print chart labels and file documents into chart. oRequires prep work of sorting and labelling tabs.
LKD: Priority of tasks for LKD depends on when the task was assigned. The following list is in no particular order. •Packets (with purple folder): Copy and assemble documents. •Packets (w/o purple folder): Copy and assemble documents. •Packets: Copy and assemble documents. •Closing LKD Charts: Throwing away documents that correspond to a provided list and scanning the remaining documents.
•Enter outside labs in Max •Make new patient packets for both UWMC and ESC - biweekly •Take apart old charts – end of every week •Check cabinet for CCR schedules and sort to appropriate appointment date – biweekly •Prepare outside lab and imaging records to be sent to medical records •Print lab, imaging prep labels – monthly •Request medical records through eHealth, Care Everywhere •Scan outside reports directly into Epic that cannot be sent to Medical Records because the appointment is coming up too soon to use MR. •Making sure all old labs (in red folder near Diane’s desk) have appropriate dates and labels. Send to MR. •Calling for labs •General Faxing/Sorting •Recycle baskets •Fax machine paper •Check to make sure all patients scheduled for the upcoming week have the appropriate imaging and labs scheduled – weekly or 3 weeks ahead. •Reminder calls with interval labs •Spokane Clinic appointment reminder calls •Symptom check – notes written in note section of Epic appt desk •Checking voicemails for PCs •Checking faxes (entering labs, sorting papers/referrals and distributing to correct department) •Entering labs for post liver
Daily Tasks • Scheduling: call and schedule patients per the excel sheet provided by ID nurse. • Calling: call patients and check if they had their labs drawn per clinic note, information in excel sheet provided by the ID nurse. • Labs: Call lab facilities in order to receive information on patient lab results that are still pending and done. • Enter labs or enter labs called to be sent over, notify RNs if certain tests are done or not. • Lab Orders: Fax/refax/mail lab orders to patients or their perspective labs so that they can go in and complete their labs. • Check voicemails and document in communication.
Weekly Tasks • Filing & Scanning: File and scan Hep C consents. • Filing: File and Organize heart vaccine forms • Organizing doctor's clinic eval forms • Chart Prep: create and prep clinic chart. • Outside Records: Request/submit outside records in preparation for clinic.
Current student at University of Washington.
Sophomores or rising juniors pursing a degree in nursing or medicine.
To be employed as a student, the student must meet the following minimum enrollment requirements (not including correspondence credits):
Undergraduate students - 6 credits Graduate and professional students - 4 credits Ph.D. candidates working on dissertations - 2 credits Be approved for “On Leave” status Student employees are limited to working 19.5 hours per week when classes are in session. Student employees may work more than 19.5 hours per week during school breaks or when "on leave." A student can work as a student assistant for one quarter while on leave.
Students may be considered "on leave" as follows:
Undergraduates - For one quarter immediately following a quarter in which the student was enrolled for at least 6 academic credits (this includes summer quarter). Graduate Students - When the student has applied for and been granted such status by the Dean of the Graduate School. Summer Quarter “On Leave” status is automatic for all graduate students who were registered or officially on leave the prior Spring Quarter. Professional Students - When the student has applied for and been granted such status by the dean of the respective professional school.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.