As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The new Brotman Baty Institute for Precision Medicine (BBI) operates at the intersection of cutting edge technology development and medicine. The BBI acts as a bridge between the University of Washington, the Fred Hutchinson Cancer Research Center and Seattle Children’s Hospital, among other partners. The BBI contributes to research in medical genetics, cancer biology, infectious disease and technology development, and supports other institutions and studies with diverse aims. The BBI also supports work performed by the Seattle Flu Study (SFS) and the Seattle Coronavirus Assessment Network (SCAN) to understand the introduction, transmission and dynamics of respiratory pathogens within Seattle. The BBI Logistics organization’s vision is to enable researchers to achieve their study aims by providing logistics-as-a-service, encompassing a wide range of operational activities at high quality and lower costs than individual studies would otherwise be able to achieve on their own. The BBI is hiring a Research Coordinator for Logistics Operations to design and lead the integration of new research and clinical studies into the BBI Logistics infrastructure, improving key operational and participant experience study metrics and tackling difficult problems related to study logistics. This is a full-time (40 hr. per week) position. It is salaried and overtime exempt.
PRIMARY JOB RESPONSIBILITIES Primary job responsibilities for this position fall into two “pillars,” (1) Implementation and (2) Optimization.
Research Study Implementation (50%) includes the initial evaluation of planned BBI research studies, designing an operational model for the study, developing requirements for implementation within the BBI Logistics infrastructure as well as managing through the implementation phase.
Research Study Optimization (50%) The optimization pillar revolves around tackling hard-to-solve operations and/or customer experience problems such as optimizing laboratory throughput and/or analyzing and eliminating key participant friction points. Often, this will begin with the difficult up-front work of clearly defining the problem to the satisfaction of all stakeholders such that it can be strategically broken down into achievable sub-goals. After this step, an action plan will be developed that clearly defines milestones and finally, the project will be executed by the Research Coordinator, including general project management and obtaining buy-in from various stakeholders.
Within the two pillars, specific tasks include:
Evaluation of planned studies within BBI, recommendation on how BBI can support study needs
Collaboration with investigators and study stakeholders on study protocols, applications and procedures
Design of various operational models that could support study needs, including pros/cons to each model (speed, quality, cost) and a recommendation based on Research Coordinator’s understanding of study priorities
Creation of study “requirements,” and/or milestones for successful launch of new studies
Project management of implementation of study logistics into BBI
Designating and building operational metrics and reporting necessary for BBI logistics team to operate the study logistics
Definition of “handoff” criteria to long-term owner of operations within BBI logistics team
Identification, evaluation and assessment of key study problems and implementation of logistical and/or programmatic solutions
Proposing operational strategies to address identified study issues and establishing buy-in from various stakeholders
Implementation of optimization roadmap, and continuous improvement processes to support study goals
Additional miscellaneous administrative duties supporting the BBI
Bachelor’s degree in Biology, Public Health, Business Administration, or related field.
At least two (2) years of relevant administrative experience
Proficient with Microsoft Office (specifically Excel and Word)
Highly organized and detail oriented
Ability to work independently and as a team member
Excellent written and verbal communication skills; ability to communicate with study participants in a clear and professional manner
Ability to run reports; comfortable with downloading data into Excel and performing steps to calculate metrics
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Prior experience with multi-disciplinary scientific studies preferred but not required.
Prior experience in project management preferred but not required
Prior experience in manufacturing or continuous improvement preferred but not required
Working knowledge of REDCap survey instrument
Knowledge of basic Logistical Service Providers and shipping requirements for biological materials
Working Environmental Conditions May include office or remote work, local travel to partner organizations, as well as visits to clinical and research study sites and sample collection areas testing for the virus that causes COVID-19 and other respiratory pathogens, and other future research or clinical study sites.
Schedule Information We anticipate this position to average 40 hours per week. General operating hours are 7 am to 8 pm, Monday - Sunday. This position may include occasional evenings and weekends. Your schedule will be determined in collaboration with your supervisor, depending on business needs.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.