As a Program Administrator, you will be responsible for planning, implementing and administering the day-to-day operations of a recognized organizational and/or departmental program. You will contribute to the strategic planning, design, development and implementation of program objectives, procedures, processes and standards. You may supervise staff as it relates to the overall management of the program.
Essential duties and responsibilities will include:
Proposes, develops, coordinates, and organizes resources to meet program objectives and maintenance.
Develops and implements any applicable education, training, on-boarding and/or mentor ship pertaining to the program.
Researches, gathers, and summarizes data for evaluating performance of program or other program operations.
Identifies growth opportunities and further efficiencies that impact the program and/or departments success and establish strategic plans to achieve objectives.
Develops and implements procedures for data acquisition, management and quality control by analyzing data from multiple sources to evaluate trends, formulates recommendations and presents to senior leadership.
Ensures program compliance with internal policies and procedures as well as with local, state and federal laws; accreditation, professional and regulatory agency standards and licensure requirements.
Responsible for planning and managing the program's fiscal budgets and financials.
Identifies program participants and stakeholders and leads cross-functional teams in the administration, maintenance or expansion of the program.
Interfaces with internal/external stakeholders to maintain and further develop program growth, community outreach activities, as well as relationship building and maintenance.
Drafts the program's communication documents including policies and procedures.
Under the general direction of the IM Residency Program Directors and the Associate Dean for Medical Education, you will be responsible for the complete coordination and administrative activities for the Internal Medicine Residency Program and related activities in the Department of Medicine. You will d irectly supervise the Academic Program Coordinators in the Division of General Internal Medicine and m anages administrative infrastructure as well as oversee all academic program activities. Establishes the administrative systems for the IM residency program, IM medical student rotators, and primary care pathway. Responsible for disseminating information including announcements, information bulletins, and policies and procedures. Ensures adherence of staff and trainees to policy and reporting requirements. Administers all department residency program activities and independently provides complete administrative support including, but not limited to curriculum, rotation schedule, recruitment activities and interview scheduling, clinical supervision, personnel management and development, evaluation processes, conferences, call schedules, and evaluation records.
Additionally, you will collaborate with program coordinator team to ensure administration of all program activities, including:
Administers all aspects of the recruitment process for primary care path residency. This process includes coordinating open house events and interviews. Coordinate the publication of the department recruitment brochures and coordinate the open house interview process.
Assist Program Director and Residency Coordinator with Internal Medicine residency recruitment.
Prepare all materials for the National Residency Matching Program for the GME office.
Coordinate and implement activities related to obtaining privileging and committee approvals, orientations, verify prerequisite training, generate documentation for rotations to other hospitals. Support and interact with medical schools in processing primary source verifications.
Organize new house staff orientation. Facilitate the house staff evaluation process which includes distribution, collection, 1ogging in, and filing of evaluations
Coordination of department educational programs:
Coordinate the accredited graduate medical education programs, including regularly scheduled conferences and special programs. Schedule instructors, cancel and/or reschedule lectures; acts as liaison to and support for course directors. Maintain rotation, curriculum and supervisory schedules.
Coordinate and administer annual scheduling and administration of the In-Training Examination (ITE) exam for residents, including proctoring special cases, as well as other required annual exams for residents.
Coordinates and provides administrative support for Clinical Competency committee meetings.
Maintain Course Description Forms and materials for didactic courses; confirm the requirements for each course director. Schedule conferences, visiting professor lectures and associated activities including meals as necessary. Prepare presentations and generate reports.
Develop and implement processing of externships, including remedial and elective rotations.
Coordinate and act as liaison with rotation sites for house staff rotations.
Assure that affiliation agreements and memorandums of understanding are current. Prepare and distribute monthly call schedule. Coordinate rotation for outside residents and medical students.
Utilizes Residency Management Software (New Innovations) for tracking rotation schedules, entering and maintaining demographics, evaluations, conferences and duty hours modules, and residency verification material
Respond to and provide information requests from ACGME, American Medical Association, American Board of IM, California Medical Board and other certifying agencies in a timely manner.
Establish and follow procedures and guidelines within the Program in accordance with the AB of IM, Accreditation Council for Graduate Medical Education, American Medical Association and Residency Review Cmte to maintain full accreditation.
Assist Program Director in Accreditation Review; assist and coordinate the process of performance evaluations and grades. Interact with supervisors and evaluators.
Verify training of house staff and compose correspondence verifying requested information. Verify training of previous house staff and provide documentation to requesting institution.
Assist with resident data collection and preparation of all program accreditation documents and internal review reports. Prepares reports for Board and Residency Review Cmte, and various accreditation agencies.
Assure all data is maintained and current in all databases for the residency program which includes ACGME Web Accreditation Data System, ACGME Approved Resident Positions/ Annual Update/ PIFs. Coordinate all aspects of ACGME site visit for reaccreditation.
Coordinate and organize the ACGME and AB accredited residency and fellowship programs. This includes preparation for the residency accreditation site visit, maintaining compliance with accreditation guidelines, maintaining appropriate reporting regarding accreditation matters, preparation of reports, and development of new procedures in response to new or revised policies.
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major t...eaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.