We have an opening in the Department of Psychiatry at the University of Minnesota Medical School for a full-time Lead Study Coordinator (Research Professional 3) to work in a lead role as part of a team investigating how advanced technologies can be used to keep older adults healthy and living in their home as they age (AGING-WELL), using in-home sensor systems. This person will lead the management of the research protocol under the general direction and oversight of the PI.
This position will act as the team lead and will work independently and within the team to manage a large and complex multi-site research project. Tasks will include outreach, recruitment, enrollment, and retention of older adult participants, study visit scheduling, tracking, and logistical support, phone screening and medical chart review, study purchasing and budget tracking and management, informed consent process, regulatory management, communication with two IRBs, administration and scoring of neuropsychological assessments and questionnaires, prioritizing tasks and coordinating all components of the study protocol, training, supervising, and delegating tasks to junior team members, reporting and communicating weekly to the PI, and completing data pulls from REDCap, data cleaning, and maintaining REDCap study databases.
Recruitment and Research 50%
Recruit research participants through targeted Fairview and VA mailings, flyer postings, and community outreach, call potential participants and perform telephone screens and medical record reviews to determine eligibility, track participant recruitment, screening, eligibility, scheduling, enrollment, and retention/withdrawals.
Obtain informed consent, schedule study visits, enroll participants, coordinate and track baseline and annual study visits for all participants, coordinate and track participant payments, employ retention methods of creating a monthly study newsletter for participants.
Maintain regulatory compliance with two IRBs (UMN and Minneapolis VA); communicate and follow-up with both IRBs, prepare, submit, and document study protocol amendments and modifications to both IRBs, assist PI prepare and submit study continuing reviews, audits, and NIH RPPRs through UMN and VA.
Administer and score structured interviews of cognitive status and a battery of neuropsychological tests and clinic based functional questionnaires to participants.
Enter data into REDCap project database and perform QA data checks for other research staff.
Perform data pulls, data cleaning, field and manage data requests from trainees, and maintain REDCap project databases.
Lead Study Coordinator - 50%
Train, supervise, prioritize and delegate tasks to junior research staff.
Prepare weekly reports with progress updates of all study components to PI and research team.
Independently manage, coordinate, complete, and assure quality of all study elements, which requires a very high level of project management, project lead, and interpersonal communication skills and experience.
Assist PI with general Lab tasks, such as coordinating, scheduling, and leading lab meetings internally and with subaward study site in Oregon, hiring staff and volunteers/interns, maintaining and updating staff training logs and certifications, creating and updating standard operating procedures (SOPs), maintaining the study’s electronic folders and keeping them organized and updated, preparing and sending data use agreements (DUAs) to external collaborators, and assisting PI with submitting new grant applications.
Manage and reconcile study budget, make lab and study purchases, and track and reconcile all expenditures.
All required qualifications must be documented on application materials.
Must have a BA/BS in a science or health related or business field plus 4 years of work experience or an advanced degree plus 2 years of experience or a combination of related education and work experience to equal 8 years.
Courses in research methods, psychology, public health, allied health, and/or business fields.
Working knowledge of human subjects’ research and research regulations.
Strong experience and skills with management of large, complex projects with multiple moving parts and shifting priorities.
Strong experience with training, supervising, task prioritization and delegation, as a team lead, and regular reporting to PI or manager.
Strong experience with recruiting research participants, performing telephone screens and medical record reviews to determine eligibility, and tracking participant recruitment, eligibility, screening, scheduling, enrollment, study visits, and retention/withdrawals.
Strong experience with obtaining informed consent, scheduling study visits, enrolling participants, coordinating and tracking study visits, and collecting and entering data.
Experience with IRB interaction and maintaining regulatory compliance.
Strong computer skills (in Microsoft OS and productivity software, particularly Excel for tracking and managing study components such as recruitment efforts, participants, study visits, and study budget).
Critical thinking skills and the ability to learn and integrate new information quickly.
Ability and willingness to speak up, communicate clearly and often to PI and other team members, and ask for help or guidance immediately when something is unknown, uncertain, or not working well.
Demonstrated ability to work effectively independently and as a lead member of a team.
Demonstrated high level of professionalism, work ethic, integrity, and reliability.
Demonstrated ability to take initiative and be proactive, exceed expectations, take on new and challenging tasks (such as assisting PI with new grant submissions), identify and help solve problems, be flexible with shifting priorities, and pull new work towards oneself.
Ability to interact patiently and respectfully with elderly research participants, supervisors, and junior team members.
Ability to prioritize multiple shifting work demands and manage time appropriately.
Very high level of organizational skills, attention to detail, and ability to multitask.
Internal Number: 337565
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.