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DEPARTMENT SECRETARY

UNM Hospitals

Details

Posted:

July 29, 2020

Location:

Albuquerque, New Mexico

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Salary:

Open

Position Summary:

Provide secretarial, clerical and administrative support services such as answering multiple phone lines, preparing correspondence in final form, receiving visitors, distributing reports, scheduling meetings, maintaining files and accomplishing special projects as required. Responsible for managing Hospitals' confidential information such as employee information, performance management, legal and regulatory compliance. Ensure adherence to Hospitals and departmental policies and procedures. No patient care assignment.
Accountability:
PATIENT CENTERED MEDICAL HOME - Adhere to and promote the core expectations of the Patient Centered Medical Home or Patient Centered Specialty Practice as applicable CALLS - Accept and screen telephone calls for supervisor and department staff or route calls appropriately CONTACTS - Engage in a variety of contacts outside the department and the Hospitals in order to obtain information and arrange meetings CUSTOMER/STAFF RELATIONS - Establish and maintain good rapport and effective working relationships with patients, visitors, physicians and Hospital employees EQUIPMENT & SUPPLIES - Operate and maintain a variety of office equipment; obtain and maintain office equipment supplies FILING - Classify, sort and file correspondence, records and other documents INQUIRIES - Answer inquiries concerning activities and operations of department by referring to and interpreting policies and procedures MAIL - Open sort, review and distribute mail and prepare responses to routine inquiries QUALITY SERVICE - Deliver quality service and act in a positive way with all customers to complete assigned functions; identify, recommend and implement opportunities for continuous office procedure improvement PAYROLL - Prepare and submit time to payroll system biweekly RECORDS - Establish, maintain and revise recordkeeping and filing systems REPORTS - Prepare a variety of administrative reports, statements and rosters; gather data and other necessary information; distribute reports SCHEDULING - Arrange meetings and conferences, schedule interviews and appointments and perform other duties related to maintaining supervisor's personal schedule SUPPLIES - Order office supplies and place items in proper storage areas TYPING - Perform a wide variety of typing assignments which are often confidential in nature DEVELOPMENT - Enhance professional growth and development through participation in educational programs, reading current literature, attending in-services, meetings and workshops
Education Requirements:
High School Diploma or GED equivalent
Experience Requirements:
Computer word processing program experience or education 3 years directly related experience
Experience Requirements - Preferred:
Bilingual English/Spanish Bilingual English/Keres, Tewa, Tiwa, Towa, Zuni, or Navajo
Physical Demands Requirements:
Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Testing Requirements:
Tuberculin Skin Test required annually
Working Conditions Requirements:
No or min hazard, physical risk, office environment

Internal Number: 15166391

About UNM Hospitals

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DEPARTMENT SECRETARY

UNM Hospitals

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