Position Summary The Purchasing Professional procures complex commodities and services, requiring extensive knowledge and expertise, with a significant impact on Michigan State University. This position directly reports to the Purchasing Department, with an office located in the facilities of its primary stakeholder, Intercollegiate Athletics. This position will support 25 varsity sports programs including athletic facilities, event management and marketing. This role procures products and services such as sports equipment, services for field renovations, athletic supplies, uniforms, audio visual equipment, security services for events, and others. The Purchasing Professional is a member of a team led by the Strategic Contracts Manager that reports to the Assistant Director - Procurement.
The Purchasing Professional evaluates purchase requisitions for appropriateness, content and clarity; writes and solicits proposals; formulates specifications for complex and unique items for large-scale purchases, and determines suppliers to be solicited for requests for information, proposals and quotations (RFIs, RFPs and RFQs). This position conducts public bid openings, prepares and evaluates bid analyses, and approves the selected vendor. The Purchasing Professional manages supplier relationships and monitors supplier performance for assigned commodities; negotiates prices, terms, and conditions with suppliers; and writes, approves, issues, and administers purchase orders for the University.
The Purchasing Professional is responsible for sourcing suppliers by selecting the appropriate procurement methodology (such as strategic contracts, bid solicitations, sole source) in alignment with Purchasing Department and University business policies and procedures. The Purchasing Professional assesses supplier health and outlook utilizing performance measurement tools and decision modeling practices. The Purchasing Professional also partners with MSU legal and risk management offices when negotiating supplier contracts and agreements. This role is responsible for compliance management and risk mitigation measures when assessing suppliers. The above are accomplished through periodic business reviews to ensure that both technical needs and regulatory requirements are met.
Communication, collaboration, and interaction are frequent with Purchasing Department management, Intercollegiate Athletics staff, and current/potential suppliers. Through these relationships, the Purchasing Professional remains informed of Purchasing Department objectives and effectively implements service to Intercollegiate Athletics, the end user. This position actively promotes the Purchasing Department diversity/inclusion and sustainability programs. Interaction with the accounts payable/invoice audit unit occurs to consult and resolve invoice discrepancies. The Purchasing Professional may be expected to support non-athletic commodity purchasing as well.
Unit Specific Education/Experience/Skills
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business or Communications with relevant course work in Purchasing, Materials Management and Inventory Control or related field; three to five years of related and progressively more responsible or expansive work experience in purchasing and economic and accounting business methods; or an equivalent combination of education and experience.
The successful candidate will demonstrate results in procurement negotiations and contract management, along with the use of ethical and regulatory-based decision-making skills, in high-pressure situations; effective interpersonal skills to facilitate and resolve situations with differing objectives; and breadth in supply chain experience with knowledge of logistics, compliance/risk management, and import/export regulations. An advanced degree in supply chain, business, or law is highly desirable. Experience in athletics services or administration is a plus.
Internal Number: 661856
About Michigan State University
Known internationally as a major U.S. public university with global reach, Michigan State University has been advancing knowledge and transforming lives through innovative teaching, research, and outreach for over 150 years. Founded in 1855, MSU is a member of the Association of American Universities, the National Association of State Universities and Land-Grant Colleges, and the Big Ten and Central Collegiate Hockey Association athletic conferences. MSU sponsors 25 intercollegiate varsity sports (12 for men and 13 for women). The 5,200 acre campus is located in East Lansing, three miles east of Michigan's Capitol in Lansing. MSU has approximately 45,000 students (undergraduate and graduate) and 400,000 living alumni throughout the world.