Ariadne Labs is a joint center for health systems innovation at Brigham and Women's Hospital and the Harvard T.H. Chan School of Public Health. Our goal is to drive scalable solutions for better care at critical moments in people's lives everywhere. Better care means better health outcomes, lower costs, and more actual caring. Critical means solving health systems failures that have major impact, typically touching people by the millions. Ariadne Labs currently has research programs in the areas of childbirth, surgery, palliative care, and primary health care.
Overview of the Program
The vision of the Delivery Decisions Initiative (DDI) at Ariadne Labs is a world in which every person can choose to start or grow their family with dignity. During the universally vulnerable period in people's lives that spans pregnancy to parenthood, families deserve care that is safe, supportive and empowering. We draw from a broad range of expertise to bring systems thinking to this challenge.
DDI currently has three primary functions: product development, research and development, and market priming. Our main product is Team Birth, a care process innovation that is designed to improve childbirth outcomes in any setting by ensuring families, birth attendants, and clinicians are working together as high performing teams. We are currently running a trial to test the feasibility of the Team Birth approach with hundreds of clinicians and tens of thousands of families in three geographies across the United States.
Alongside this trial we continually inform our products by conducting discovery-oriented research, often in collaboration with diverse partners, including clinical investigators, designers, and engineers. Through our market priming efforts, we are equally committed to building and driving a social movement that empowers women as participants in their own care, supports their wellbeing through community investment, and removes structural causes of inequity.
The DDI team currently includes the Program Director, an Associate Program Director, who oversees the design measurement, and implementation of the Team Birth Project, a Senior Program Manager, Associate Faculty, Research Analysts, Project Coordinator(s), post-doctoral fellows, and both graduate and undergraduate students. We additionally collaborate with a broad range of stakeholders across the world. We anticipate significant growth over the next three years in terms of the scale of our product deployment, the scope of our market priming activity, and our internal capacity needs.
Under the supervision of the Associate Director (DDI), the Project Coordinator will be responsible for all ethics and regulatory tasks associated with each project. The Coordinator will also mentor junior members of the team and, as possible, oversee students and summer interns.
Duties and responsibilities include, but are not limited to, the following:
In coordination with the Associate Director, develop project work plans, timelines, and reports to funders; Track project deliverables, identify roadblocks, and escalate issues as they arise
Perform administrative duties under minimal supervision at a high proficiency level
Support grant submission processes; preparing grant proposal documents
Maintain list of conferences applicable to the full portfolio; prepare abstracts and submissions & provide support with booking/registration
Liaise between DDI and great Ariadne operations
Implement and coordinate all logistics for TeamBirth data collection; drives and ensures appropriate follow-up, with minimal supervision
Working closely with the core team members and measurement teams in managing requests related to research needs.
Work closely with the Senior Project Coordinator to ensure projects are IRB compliant.
Manages content for quarterly updates for external stakeholders (Collaborator Update) and provides regular updates to Communications team.
Organize and execute high profile stakeholder in-person and virtual meetings including but not limited to: managing the timelines, negotiating contracts with caterers, hotels, and vendors, managing budgets, making decisions on expenditures, managing invitation lists, coordinating activities for participants, making travel and accommodation plans, and reconciling expenses.
Lead internal meetings and prepare and manage meeting agendas and materials.
Organize and track action items, including circulating meeting summary and following up on outstanding tasks.
Performs other duties as assigned.
PLEASE NOTE: This positions has a term appointment of 1 year from date of hire, with the possibility of extension.
PLEASE NOTE: Until our return to campus and full operational status, which is still to-be-determined, this interview process and position will take place in a modified manner – including virtual interviews, remote onboarding, and remote work.
Our core values are:
Respect for the Ariadne Labs mission, our community, each other, and ourselves;
Stewardship of our work and resources;
Pursuit of excellence, with a focus on continual improvement;
A belief in a collaborative, multidisciplinary approach to our work;
A commitment to meaningful diversity and inclusion in our work and in the Ariadne Labs community.
Characteristics of people who thrive at Ariadne are:
humility about the limits of one's own expertise and experience
attention to detail
willingness to roll up sleeves to get the job done
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period.
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship for administrative and staff positions.
The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School's mission, objectives, and core values, please visit our website here.
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services. Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers
3+ years of related experience is required; a combination of education and experience may be considered
Bachelor's Degree strongly preferred; in a related field of research study is a plus
3+ years of relevant experience preferred
Experience working in a matrix organization/environment preferred
Experience working in academia or a research environment is a strong plus
Prior experience with research and manuscript coordination preferred
Strong critical appraisal skills preferred
Experience and familiarity with the Google information environment (e.g. Google Docs, Google Sheets, Google Drive, etc.) preferred
Experience in Microsoft Office Suite preferred
Exceptional organizational skills preferred
Effective communication, both verbal and written, preferred
Experience effectively presenting ideas and information in a variety of formats to a wide range of audiences, including senior leaders and senior clinicians preferred
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 52278BR
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.