The Director of Quality Management serves on the leadership team of URA and is responsible for leadership and oversight of the Quality Management Team (four staff members) within URA.Â The QM Team is responsible for developing and overseeing a comprehensive audit workplan, training development and policy review for the greater research administration community. The Director implements a program of evaluation and monitors sponsored programs and research compliance with applicable regulations and policies related to research. Working with the Associate Vice President for Research Administration, Executive Director of Sponsored Programs and the Director of Research Integrity, the Director of Quality Management shall conduct risk assessments in the areas of financial and grant management compliance, subrecipient monitoring, protection of research subjects, conflict of interest management, responsible conduct of research education requirements, export control, and audit functions.Â
1) Prioritize and conduct risk reviews, advise URA and EVPRINL leadership of potential compliance risks and recommend corrective actions as needed.Â
2) Coordinate external audits and serve as the primary point of contact for all external audits of research related activity, including coordination of all document/data requests from the auditors.
3) Develop, implement and oversee an evaluation and monitoring program of sponsored research activity, which includes: management of sponsored programs in compliance with Uniform Guidance, Cost Accounting Standards (CAS), and sponsoring agency policies and procedures; responsible conduct of research education requirements; conflict of interest review and disclosure requirements; protection of human subjects and export control and OFAC compliance.
4) Make recommendations to the AVPRA for changes to procedures, policies and training programs to enhance compliance for the University.
5) Assist Principal Investigators working in new areas, subject to unfamiliar regulatory compliance requirements, in reviewing the requirements and establishing necessary procedures to assure compliance.
6) Provide oversight for the management of the Quality Management Team within URA to ensure consistency, equitable workloads, and assistance, as needed.Â
7) Optimize staff skills, organizational structure and staff development and continuing education within the QM Team.Â
8) Effectively communicate and collaborate with University departments/units, sponsors, and other leadership within URA.Â
9) Develop and implement training programs relating to issues of current importance in grant and contract management, which are communicated to and understood by the research administration community on campus.
1) Work collaboratively and communicate effectively with a variety of constituencies.
2) Manage multiple priorities and activities and concurrent tasks while maintaining attention to detail.Â
3) Effective leadership skills, motivated self-starter and self-learner.
4) Analyze, interpret and implement University policy and procedures, the Federal Uniform Guidance, and award specific terms and conditions; interpret sponsor guidelines and regulations to ensure accurate response.
5) Maintain excellent communication (oral & written), planning, problem-solving, organizational, project management and customer service skills.
6) Rapid proficiency in University of Chicago systems such as AURA, FAS, Workday, PETS, GEMS, and a high level of proficiency in Excel.Â
7) Exercise sound judgement in prioritizing tasks.Â
8) Willing to learn new skills, take on new challenges, and effectively interact and collaborate with all levels of university administrators and faculty members.Â
9) Work with minimal supervision and interact with faculty and administrators from different institutions and outside entities to make independent decisions.Â
10) Work with various sponsor electronic systems.
11) Strong computer skills including word processing, database management and spreadsheet skills.
12) Leadership in providing high quality customer service.
13) Customer service is a high priority of the office and civility and professionalism are expected at all times.
Working Conditions and Physical Requirements
1) Make decisions independently that will have downstream impacts on the management of sponsored projects.
2) Manage detail-oriented workload; organize and prioritize during high-pressure, high-volume workload periods and manage stress.
4) Interact by phone, email or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations.
1) Sit for 4 hours or more.
2) Use computers extensively for 4 hours or more.
3) Travel to various on-campus locations on a daily basis.
4) Use standard office equipment.
5) Occasional travel.
1) B.S./B.A. degree.
2) Advanced degree.
1) Minimum of 5 years of administrative experience involving research administration and/or research compliance working with researchers in a complex environment.Â
2) Knowledge of federal regulations applicable to the conduct and administration of research.Â
3) Relevant experience interpreting sponsored research grants and contracts, and working with budgets, ledgers, invoices and fiscal reporting.
4) Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations.
5) Experience with compliance issues of sponsored program administrations and the communication of compliance policies to staff and to faculty.
6) High level of proficiency with Excel.
7) Knowledge of and experience with National Laboratories.
8) Business Objects.
9) University of Chicago systems such as AURA, FAS, ACCTS/PETS, GEMS and Workday.
2) Cover Letter
3) Reference Contact Information (3)
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR08609
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