The Research Operations Associate for the Cancer Institute will manage functional activities in cooperation with the the Academic Manager. Provides administrative managerial support by implementing financial and operational activities for each group or department. Facilitates and implements the financial, grant management, operational and human resource activities. Additionally, interacts and coordinates with clinical and research managers and Principal Investigators (PI) across the institution.
Develops and administers budgets and reconciles expenses. Tracks and monitors budget activities and analyzes variances.
Provides leadership and oversight of pre- and post- grant activity.
May work directly with Department Chair and PIs to develop federal grant proposals.
Coordinates activities with Office of Sponsored Research and other collaborators. Manages spending on grants so that all expenditures are appropriate and allowable within the grant budget and year end.
May facilitate the faculty contracting process in coordination with Academic HR.
Supervises staff and administers performance evaluations and develops performance improvement strategies.
Coordinates required components of employee recruitment and employment life cycle including overseeing job and status changes, assisting with international employee processing, department requirements for visa renewals and department orientation.
Serves as liaison for the PI with area supervisors and HR Business Partner.
Ensures proactive interaction with Principal Investigators and facility personnel including Safety, IACUC and IRB.
Responsible for supervision, management and academic activities of research staff.
Participates in the research and academic activities of the institution, strategic planning, philanthropic development to support research efforts. Represents the interests of the institute in inter-and intra-institutional research projects.
Responsible for tracking and reporting Capital/Research projects. Prepares complex or high-level regular and ad-hoc financial reports for management. Ensures accuracy and timeliness of these reports.
Acts as departmental liaison with other departments for questions regarding Capital/Research projects; coordinates this work with department administrative staff to ensure they are aware and compliant with changing guidelines.
More specifically, the Research Operations Associate will be responsible for the following:
Responsible for the coordination of all aspects of research laboratory operations, space and facilities management, laboratory safety, and related activities conducted in the Cancer Institute.
Participates in laboratory operations planning activities, identifies improvement areas, develops systems and/or participates in system improvements, participates in process improvements, develops standard operating procedures, and creates guidelines and manuals for consistent laboratory operations management and record keeping.
Responsible for ensuring safety and regulatory compliance of principal investigators, research staff, and research administration staff to institutional, state, federal, and local agency requirements through coordination of training for faculty and staff, performing laboratory audits and working with the EH&S and facilities groups to resolve any laboratory or research staff safety compliance issues.
Provides programmatic support, preparing summary of action plans, monitoring completion of action items, and completing action items assigned to the position for Shared Resource-related committed and working groups. Provides support to core directors, managers and program manager to prepare core-related reports.
Provides coordination of retreats, CSC Shared Resource related committee meetings, symposia, seminars, conferences, etc.. Coordinates collection, review, editing, production and/or distribution of meeting materials, reports, or presentations and preparation of folders for external consultants or CSC leadership, as assigned.
Responsible for HR-related duties related to the research laboratories and cores, including hiring, onboarding, offboarding.
Demonstrates initiative, resourcefulness, and problem-solving skills in organizing and prioritizing, including superior communication skills to act as liaison between faculty, administrators, laboratory staff, and other employees.
Composes and produces a variety of business correspondence, reports, newsletters, confidential documents and/or forms, and related materials.
Providing healthcare for more than 100 years, Cedars-Sinai has evolved into one of the most dynamic and highly renowned medical centers in the world. Along with caring for patients, Cedars-Sinai is a hub for biomedical research and a training center for future physicians and other healthcare professionals. This attracts exceptional talent to Cedars-Sinai, including world-renowned physician-scientists who seek a place where they can both conduct research and see patients--the ideal formula for discovery and its translation into cures. Our patients benefit from access to doctors at the top of their fields, and our researchers have an ideal community in which to study the impact of healthcare challenges, and reflect that knowledge in their research. The greater Los Angeles area in which Cedars-Sinai resides possesses unparalleled cultural and ethnic diversity which offers outstanding opportunities for translational and clinical research... and a dynamic environment for medical education.Although community based, Cedars-Sinai is a major teaching hospital affiliated with the David Geffen School of Medicine at the University of California, Los Angeles (UCLA). Cedars-Sinai has highly competitive graduate medical education programs in more than 50 specialty and subspecialty areas, a graduate program in biomedical sciences and translational medicine, a clinical scholars program directed towards junior physicians with aspirations to become clinical scientists, and post graduate training opportunities.There are more than 250 full-time faculty members at Cedars-Sinai. The voluntary medical staff, comprised of more than 2,200 specialty board-certified or board-qualified physicians, represent all of the specialties and subspecialties and collaborate with full-time medical staff in the teaching responsibilities of the graduate medical education programs.