Oversees a major division/department-wide program or project. Provides direction and thought leadership to develop strategic administrative initiatives that meet the mission/objective of the program/project. Oversees the effective, compliant, & efficient daily management of all operational, financial, & business functions in support of the program/project & in coordination with central offices such as HR, Budget, Facilities, IT, & Provost. Represents program/project on internal & external business affairs & is viewed as an expert resource regarding program/project administrative affairs.
The project engagements are: The NIH-funded Third Coast Center for AIDS Research (CFAR), which is a citywide collaboration between Northwestern University, the University of Chicago, the Chicago Department of Public Health, and multiple community organizations; and the NIH-funded Rebound HIV Program, which is a collaboration between investigators at five different universities. Both projects are under the direction of Richard D'Aquila, MD.
Project engagement period: Immediately – through 06/30/2022, with possibility for mutually-agreeable reappointment through 04/30/2025.
Please highlight areas of responsibility:
Budget & Financial
Oversees & ensures that day-to-day operations are appropriately managed, efficient and effective.
Analyzes data & recommends & implements changes & improvement to better ensure attainment of mission.
Oversees documentation of agreements between NU and partner institutions, ensuring that agreements are complete and reviewed by all necessary NU officials.
Budgets & Financial:
Ensures that the program/project meets associated revenue & expense goals.
Develops and implements ideas for improving business processes, and increasing program/project revenues and margins.
Plans & manages complex budget(s) which fund strategic mission including financial sustainability & enhancement models.
Plans & implements annual budget process.
Oversees all daily, monthly & annual financial activities including transactions, analysis, & reporting.
Approves funds reallocation within budget as necessary & appropriate.
Grants & Contracts:
Manages professional research administration support staff in order to facilitate & enhance all administrative grant processes & related compliance.
Responsible for pre- & post-award administration completed by research administrators.
Builds relationships with Principal Investigators (PIs) & NU research associated offices
Transfers knowledge & advises on research policy & procedure.
Manages payroll administration for research appointments.
Manages goals, objectives, outcome measurements and metrics, financial feasibility, marketing strategies and collaboration opportunities with other internal and external organizations.
Provides leadership for planning, scheduling, delivering and maintaining program(s)/project(s)
Ensures compliance with all applicable federal, state, local & NU laws, regulations, policies & procedures.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
4 years program/project administration or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Action oriented - Willing or likely to take practical action to deal with a problem or situation.
Coachability - Receptive to feedback, willing to learn, embracing continuous improvement.
Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team.
Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment.
Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems.
Meets deadlines - Displays consistency and success in adhering to deadlines.
Multi-tasking - Demonstrates ability to work on multiple projects simultaneously.
Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail.
Prior working experience with extramural grants, including assembling, managing, and reporting.
Prior working experience with managing budgets.
Preferred Competencies: (Skills, knowledge, and abilities)
Demonstrated skill/ability in using Microsoft Excel.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 38829
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.