Position Description: Under direct supervision of the Managing Director of Partnerships and Programs, and in support of the UCLA Office of Information Technology (OIT), the Events and Communications Manager will plan and execute logistics for both small and large scale events, develop and execute marketing, social media, and outreach strategies, and work across a variety of campus constituents in support of the OIT's programmatic research and technology goals across its internal units, including the Research Technology Group (RTG), Community Partnership Programs (CPP), Mobile Web Strategies (MWS) and Mobilized Labs, Privacy, Strategic Policy, IT Governance, Campus Educational Technologies, Clean Energy Smart Manufacturing Innovation Institute (CESMII), and Campus Data Initiatives. Establish and implement comprehensive, ongoing and planned marketing campaigns and produce communications materials that promote the services, programs, initiatives, and offerings of the OIT organization to faculty, students, and staff.
Schedule and forecast planning for special events that publicize the organization and its programs to the campus and Los Angeles community through a variety of sources. Create and continuously update annual editorial calendar and procedures to ensure consistency and constancy in messaging.
Plan medium to large events, including development of comprehensive planning calendar, execution of tasks, such as room reservations, registration planning and management, budgeting, payments, recharges, sponsorship outreach and management, vendor contracts, catering selection and orders, marketing, website updates, invitations, etc. working with event stakeholders.
Create a framework for comprehensive annual marketing and communications campaigns focused on the work of OIT technologists and researchers to the campus and to UCLA's external audience. Provide expertise and work with OIT directors, supervisors, managers and staff to produce and execute sustainable public relations/marketing/ social media content delivery for the organization and for each unit. Develop a strong internal and external communications structure that keeps all staff and the campus informed of OIT policy and practices, organization resources, work being done by the organization and other information related to staff members. Plan and update content for outward facing OIT websites to establish presence and present relevant information to constituents.
Work with campus Strategic Communications, External Affairs, Media Relations, and Public Outreach offices to ensure that the OIT message is understood and frequently promoted to internal campus and external resources for all OIT departments. Serve on campus committees for the purpose of establishing strong networks. Help create and conduct assessments and analytics in reviewing data from events, surveys, online, and other sources to provide input into marketing campaigns and events, and feedback to area supervisors. Develop and publish OIT's annual report working with both internal and external communities. Establish and maintain effective working relationships internally and across campus for the collection and exchange of information.
Acquire and maintain current knowledge of the activities and functions of the OIT, the concepts and trends of information technology usage within the tech industry and educational environment. Interpret, understand and apply University policies and procedures, branding guidelines, leadership and governance structures.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status. Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.