1. Strategic Partner: Achievement of the unit's mission and goals by working in close partnership with the unit leader, faculty, staff, students and service providers to develop and implement the unit's strategy. Understands and monitors external and internal factors influencing the unit's mission and goals. Plans for financial and non-financial resources required for the unit to achieve its goals. Supports unit and program leaders in conceptualizing, prioritizing, and planning new programs or program changes. Supports, and when necessary drives, the unit's process for strategic planning with key faculty and staff. 2. University Citizen: Connect the unit and the University through communication, alignment of priorities, implementation of initiatives, and active engagement in unit or University administrative priorities. Effectively represents unit needs, challenges, and opportunities at the University level. Proactively shares knowledge and best practices with others. 3. Financial Analyst: Must be adept at financial analysis and strategic planning regarding the operations planning. Analyze and understand business plans for possible expanding opportunities including acquisitions and service lines initiatives. 4. Risk Management Administrator: Implement and maintain strong internal controls to provide reasonable assurance of effective and appropriate resource use, adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Identify, communicate, address and escalate risks in a timely and appropriate manner to protect the assets, resources, information and reputation of the department and the University. Ensure all faculty and staff understand the regulations and Yale requirements as they pertain to their scope of activity. 5. Talent Manager and Developer: Ensure the Unit employs effective practices for retaining, attracting and developing talent in line with University guidelines and contractual agreements. Ensure that all department staff participate in the University's performance management and career development processes. Ensure the needs of the department's current and future talent are assessed periodically and that issues are addressed, facilitating the movement of talent where appropriate and developing Business Operations staff. Cultivate a diversity of backgrounds and perspectives in the department. Assure that the department follows appropriate School and University policies and procedures related to Human Resources. 6. Administrative Services Leader: Ensure efficient and effective completion of all administrative and financial services provided to the department. Ensure high quality delivery of administrative services by providers outside the department, including human resources, information technology, procurement, student services, post-doctoral affairs and faculty affairs. Establish, monitor, and meet or exceed targets for operational excellence. Identify and implement opportunities to achieve continuous improvement of processes. Responsible for building and managing a team of high-performance administrative and financial professionals.
Preferred Education: Master's Degree preferred.
Preferred Education, Experience and Skills: Master's Degree preferred.
Required Skill/ability 5: Proficient in Microsoft office including a strong understanding of Excel.
Posting Position Title: Associate Director, Administration
Required Skill/ability 3: High-level strategic planning skills with the ability to generate a strategic vision to influence people to achieve this vision and anticipate changes in the business environment and proactively manage changes.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Associate Director, Administration
Required Skill/ability 1: Well-developed managerial, decision-making, planning, organizational, problem-resolution and leadership skills with the demonstrated ability to influence and manage people on a day-to-day basis.
Required Skill/ability 4: Solid understanding of the implementation of internal control systems in a complex business environment.
Required Skill/ability 2: Excellent written and oral communication skills with the ability to adapt communication styles and negotiate skillfully to address the needs of both internal and external constituents and individuals at all levels throughout the University .
#Required Education and Experience:
1. Bachelor's degree & 8 years progressively responsible experience 4 of which are in a leadership role; or an equivalent combination of education and experience. 2. Demonstrated experience with complex strategic planning and resource allocation. 3. Demonstrated experience in managing relationships and influencing outcomes.
Internal Number: 60131BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.